Project Administration Specialist for Education & Peace

UNESCO; Paris; Presencial; EUR 29.000 - 40.000; Jornada completa

Descripción de la vacante

UNESCO in Paris seeks a Project Assistant to provide administrative support to programmes on education addressing racism, antisemitism and Holocaust history. Duties include procurement, document preparation, budgeting, and event logistics, working under supervision with growing responsibilities.

The role emphasizes independent work, initiative, and effective collaboration with internal and external partners in a multicultural setting.

Formación

• Excellent organizational and coordination skills, with a strong ability to manage travel, mission, and meeting arrangements.
• High attention to detail and ability to work under pressure; flexibility to adjust work schedules and priorities.
• Excellent interpersonal and communication skills
• Ability to work in a multicultural team with sensitivity and respect for diversity.
• Ability to act with tact, diplomacy and discretion.
• Ability to convey verbal information effectively, to draft correspondence and correct documents in accordance with established standards and requirements.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Knowledge and integrated enterprise resource planners (preferably SAP).

Responsabilidades

• Assist in procurement and finance-related tasks, including processing contracts, purchase orders, and travel arrangements in compliance with UNESCO rules and procedures, based on documentation provided by the concerned project officers (including data entry in DUO, drafting contract amendments, liaising with contractors, preparing payment files, etc.).
• Assist with the creation, review and delivery of documents, including correspondence, memos, reports, and presentations. Liaise with corporate services for translation, printing and dissemination; maintain organized reference filing systems;
• Assist in monitoring of project activities and budgets, including liaising with the ED/EO to monitor commitments, and assisting in the preparation of budget revisions, decentralizations of funds, and internal reporting.
• Provide administrative and logistical support for missions, meetings, workshops, and conferences, including the preparation of working documents, coordination of participants, and logistical arrangements. Participate in meetings as required, preparing minutes or summaries as needed.
• Perform any other related duties that may be assigned by the Chief of Section or the relevant programme specialists, provided they are consistent with the function as set out above.

Conocimientos

Communication

Accountability

Knowledge sharing

Completed secondary education

Educación

Completed secondary education

Herramientas

MS Office

SAP

Descripción del empleo

UNESCO in Paris seeks a Project Assistant to provide administrative support to programmes on education addressing racism, antisemitism and Holocaust history. Duties include procurement, document preparation, budgeting, and event logistics, working under supervision with growing responsibilities.

The role emphasizes independent work, initiative, and effective collaboration with internal and external partners in a multicultural setting.