Executive Events & Administrative Coordinator

OECD Parliamentary Group; Paris; On-site; EUR 42,000 - 65,000; Full time

Job summary

OECD Parliamentary Group in Paris seeks an experienced Executive Administrative Assistant to support the Head of the Centre. You will manage complex calendars, prepare meetings, coordinate travel, and handle confidential information with discretion.

The role also involves leading event logistics, IT coordination with corporate teams, and ensuring smooth information flow across the Centre while maintaining professional standards and proactive collaboration with internal and external stakeholders.

Qualifications

• University degree in business administration, office management or public administration.
• Experience in international environments, organizing large meetings and events, and travel management.
• Proficiency with Microsoft Office and OECD software packages (e.g., SAP Missions, Event Management System, Conference Reservation Management System, O.N.E, SRP, SharePoint, OLIS).

Responsibilities

• Provide comprehensive executive administrative support to the Head of the Centre, including managing schedules and coordinating with relevant actors.
• Anticipate and prepare meetings, events, and missions with timely information and context for the Head of the Centre.
• Manage information flow, advise on internal and external issues, and coordinate with teams to ensure confidentiality.
• Oversee complex administrative processes such as document management and correspondence handling.
• Develop systems to track deadlines and action items, addressing issues and mitigating risks.

Education

University degree in business administration, office management or public administration

Tools

MS Office

SAP Missions

Event Mgmt System

SharePoint

SRP

ONE

OLIS

Job description

OECD Parliamentary Group in Paris seeks an experienced Executive Administrative Assistant to support the Head of the Centre. You will manage complex calendars, prepare meetings, coordinate travel, and handle confidential information with discretion.

The role also involves leading event logistics, IT coordination with corporate teams, and ensuring smooth information flow across the Centre while maintaining professional standards and proactive collaboration with internal and external stakeholders.