Temporary Records & Archives Checkout Specialist

UN Atlas; Paris; Hybrid; EUR 28,000 - 34,000; Full time

Job summary

UNESCO in Paris seeks a temporary Assistant Archivist to support the Records Management Unit during staff separation procedures. You will guide staff through check-out steps, respond to inquiries, and ensure timely collection of information and documents.

The role also covers archival tasks, transfers, and inventory maintenance. Candidates should have at least one year of archival experience, with multilingual environment experience being advantageous.

Qualifications

• At least one year of relevant professional experience in archives, specifically transfer and arrangement of archival records.
• Experience in a multilingual professional environment is beneficial.

Responsibilities

• Support staff through the check-out process in records and archives management.
• Proactively contact staff, remind steps, and respond to inquiries with individual support.
• Obtain necessary information and documents, complete check-outs within deadlines, and maintain tracking tools.
• Assist with transfer, sorting, and arrangement of paper records and inventory/locating archival holdings.

Skills

Excel

Interpersonal skills

Organizational skills

Attention to detail

Independent work

Multilingual environment

Tools

SharePoint

Power Apps

Microsoft 365

Job description

UNESCO in Paris seeks a temporary Assistant Archivist to support the Records Management Unit during staff separation procedures. You will guide staff through check-out steps, respond to inquiries, and ensure timely collection of information and documents.

The role also covers archival tasks, transfers, and inventory maintenance. Candidates should have at least one year of archival experience, with multilingual environment experience being advantageous.