Archivist Assistant: Check-Out & Records Management

UN Atlas; Paris; Hybrid; EUR 26,000 - 36,000; Full time

Job summary

UNESCO in Paris is seeking an Assistant Archiviste to provide essential operational support to the Records Management unit, guiding staff through departing procedures and ensuring records integrity during transitions.

The role involves proactive communication, documentation, and tracking, plus assisting with transfer and filing of archives, inventory checks, and use of Microsoft 365 tools to support archiving activities.

Qualifications

• Minimum of one year of relevant professional experience in archival work.
• Experience in a multilingual professional environment is desirable.

Responsibilities

• Guide staff through the complete check-out process for documents and archives.
• Contact individuals, explain check-out steps, respond to inquiries, and provide personalized assistance.
• Ensure required documentation is obtained and check-out is validated within the timeframe.
• Maintain a detailed tracking log of check-out progress.
• Support broader Records Management and archiving tasks, including transfer, sorting and filing of paper archives, and inventory checks.
• Assist in ensuring proper realization and validation of check-outs within the relevant system.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

Ability to work independently

Multilingual environment experience

Tools

SharePoint

Power Apps

Excel

Job description

UNESCO in Paris is seeking an Assistant Archiviste to provide essential operational support to the Records Management unit, guiding staff through departing procedures and ensuring records integrity during transitions.

The role involves proactive communication, documentation, and tracking, plus assisting with transfer and filing of archives, inventory checks, and use of Microsoft 365 tools to support archiving activities.