Office Manager

Euro London Appointments Ltd; Paris; On-site; EUR 45,000 - 65,000; Full time

Job summary

Unknown company in Paris is seeking an experienced Office Manager to run the day-to-day operations of the Paris office within an international law firm.

You will work closely with local Partners and the HR Director in London, managing the local team and ensuring smooth operations across HR, finance, facilities and front-of-house services.

Qualifications

• Office management experience in a professional services environment.
• Experience in an international law firm with partnership dynamics.
• Proven track record leading a small or mid-sized team.
• Strong knowledge of French employment law and local HR processes.
• Fluent in both French and English for senior stakeholder communication.

Responsibilities

• Lead and coordinate the local support team to ensure high service standards.
• Oversee HR processes including onboarding, documentation, payroll and leave.
• Ensure compliance with French employment law and coordinate with central HR.
• Manage Paris office operations across HR, finance, facilities and admin.
• Liaise with global finance on billing, time recording and expenses.
• Oversee facilities, security, suppliers and office services.
• Coordinate office moves, space planning and fit-out projects.
• Manage front-of-house services and coordinate client events.
• Support operational projects and regulatory/compliance tasks.

Skills

Office management

Team management

French employment law

Fluent English

Job description

Office Manager – International Law Firm | Paris

Our client, a leading international law firm in Paris, is recruiting an experienced Office Manager.

This is a key role overseeing the day-to-day operations of the Paris office, working closely with the local Partners and the HR Director based in London. You will manage the local support team and ensure the smooth running of all office operations within an international, multi-office environment.

Key responsibilities

• Team management: Manage and coordinate the local support team, ensuring effective workload allocation, appropriate resourcing and high standards of service.
• HR: Oversee local HR processes, including onboarding and departures, employment documentation, payroll and benefits coordination, leave and remote-working arrangements, performance matters, training, visas and relocation.
• French employment law: Ensure local HR processes comply with French employment legislation, providing support on confidential employee relations matters in coordination with the central HR team.
• Office operations: Act as the main point of contact for Paris office operations, covering HR, finance, administration, facilities, local regulatory requirements and front-of-house services.
• Finance: Liaise with the global finance team on billing, time recording, outstanding invoices, expenses and local financial processes.
• Facilities and suppliers: Oversee premises, maintenance, security, suppliers, contractors and office services.
• Office development: Coordinate office moves, space planning, reconfigurations and fit-out projects.
• Front of house and events: Ensure the reception and meeting room services meet the firm's high standards and coordinate client events.
• Projects and compliance: Support operational projects, process improvements and local regulatory and ISO compliance requirements.

Required experience and skills

• Sound office management experience within a professional services environment or partnership.
• Previous experience working in an international law firm, with a good understanding of law firm processes and the demands of a partnership environment.
• Proven experience managing a team, ideally legal support staff within a law firm.
• Strong knowledge of French employment law and local HR processes.
• Fluent French and English, both written and spoken, with the ability to communicate confidently with Partners, senior management and colleagues across international offices.
• Excellent organisational, communication and interpersonal skills, with the ability to manage multiple priorities and work effectively with stakeholders at all levels.
• A high degree of discretion, confidentiality and professionalism.