Administrative Assistant [26174]

Sopra Steria Company; Paris; On-site; EUR 35,000 - 52,000; Full time

Job summary

Sopra Steria is seeking an Administrative and Operational Support specialist in Paris to provide backbone support to financial, accounting, engineering, and management activities. The role covers PMO and quality-related processes, with a focus on digital collaboration and ICT management.

The position requires coordinating meetings, managing calendars, and supporting staff through welcome office services. Fluency in English is mandatory; French knowledge is a plus.

Qualifications

• Minimum 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Fluent in English; French is an advantage.
• Experience across finance, HR, procurement, ICT, and engineering functions.

Responsibilities

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.
• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.
• Provide mission support services.
• Coordinate travel-related administrative activities and associated documentation.

Skills

Coordination

Stakeholder management

Documentation management

Digital collaboration tools

Multitasking

Communication

Customer service orientation

Attention to detail

English fluency

Tools

Office applications

Document management systems

Job description

Administrative and Operational Support

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.

Coordination and Meeting Management

• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.

Welcome Office and Staff Services

• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.

Mission and Travel Support

• Provide mission support services.
• Coordinate travel-related administrative activities and associated documentation.

Additional Information

This job is located in Paris, France.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.Last apply date: 31/10/2026!

Employeur inclusif et engagé, notre société œuvre chaque jour pour lutter contre toute forme de discrimination et favoriser un environnement de travail respectueux. C’est pourquoi, attachés à la mixité et à la diversité, nous encourageons toutes les candidatures et tous les profils.

https://www.soprasteria.fr/nous-connaitre/nos-engagements

> 4 years of experience in business or public administration.Excellent coordination and stakeholder management abilities.Experience with document and records management.Ability to manage multiple priorities and deadlines.Strong communication and customer-service orientation.Proficiency with digital collaboration tools and office applications.Attention to detail and accuracy in handling documentation and records.Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.Fluency in English is mandatory; knowledge of French is a strong advantage.Please note: This role is subject to security clearance requirements.ean language is an advantage.