Office Manager

XTB online investing; Paris; Hybrid; EUR 42,000 - 55,000; Full time

Job summary

XTB online investing, an international FinTech company active in France since 2010, is seeking an Office Manager in Paris to support the well-being and efficiency of our teams. The role is based at Tour Europlaza with 37h30 per week and one remote day per week, contributing to a smooth, productive office.

You will manage office operations, accounting tasks, IT equipment setup, admin files, supplier relations, and provide executive support to the General Manager, while driving internal

Qualifications

• 5 years of experience in a similar position.
• Very good organizational skills.
• Ability to manage multiple projects in a changing environment.
• Proactive, creative, and a source of proposals with energy to manage projects.
• Languages: Native-level French and professional English.
• Financial and accounting knowledge.
• IT knowledge.
• Ability to work in project mode.
• Natural confidentiality.

Responsibilities

• Office management to ensure a good work environment.
• Invoicing, expense reports, and banking management.
• IT equipment commissioning and configuration.
• Managing mail, documents, and ESG reporting.
• Purchasing, supplier relations, and stock management.
• Executive assistance for the General Manager, scheduling and travel.
• Internal events and communications planning.

Skills

Office management

Organizational skills

Project management

Multitasking

Negotiation

Financial and accounting knowledge

IT knowledge

French (native)

English (professional)

Discretion / confidentiality

Job description

XTB is an international FinTech company specializing in online investment in financial instruments such as stocks, ETFs, and CFDs. Present in France since 2010, XTB supports the development of individual investors by offering innovative financial solutions, intuitive technology, and high-quality educational content. With over 2 million clients worldwide and a presence in more than 15 countries, we combine the strength of an international organization with a strong focus on local markets.

As an Office Manager, you will contribute to the well-being and efficiency of our teams by creating a positive and well-organized work environment that supports the daily activities of XTB France teams. Through a wide range of responsibilities, you will contribute to the smooth running of the office and an excellent employee experience.

Responsibilities

• Office management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employees
• Accounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accounts
• Logistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)
• General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the office
• General services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stock
• Executive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travel
• Happiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)
• Internal communication: Ensure communication of major events on the various XTB channels internally

Requirements

• 5 years of experience in a similar position
• Very good organizational skills
• Ability to manage multiple projects simultaneously in a changing and fast-paced environment
• Proactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projects
• Languages: Native-level French and professional English
• Ability to negotiate
• Financial and accounting knowledge
• IT knowledge
• Natural curiosity (hardware configuration)
• Ability to work in project mode
• Natural confidentiality

Additional information

• Weekly work : 37h30 per week
• Position based at: Tour Europlaza, 20 Avenue André Prothin - 92400 Paris la Défense
• Remote work: 1 day per week
• A key role in a rapidly growing company with a strong international presence

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.