Office & Guest Ambassador

L-Acoustics Group; Massy; On-site; EUR 30,000 - 42,000; Full time

Job summary

L-Acoustics Group in Massy, Île-de-France seeks an organized administrator to manage reception, inventory, events, and fleet coordination at the site. You will support catering, travel, and office services across the facility.

Fluent in English and French is required. You are autonomous, collaborative, and thrive in a fast-paced environment, ensuring smooth operations and guest experience.

Qualifications

• Fluent in English and French.
• Excellent organisation and planning.
• Strong vendor negotiation skills.
• Team player with collaborative mindset.
• Autonomous and proactive.

Responsibilities

• Reception: greet guests, answer/transfer calls, maintain signage and cleanliness.
• Inventory Control: manage kitchen and office supplies.
• Events Management: coordinate in-house caterers, setting up and hosting events.
• Coordination of Fleet vehicles.
• Travel coordination backup.

Skills

Organisation

Interpersonal skills

Negotiation

Team player

Bilingual EN/FR

Autonomous

Tools

Office Suite

SharePoint

Job description

1. Reception:

• Receive guests, answer/transfer incoming calls
• Create Welcome signs
• Maintain screen visuals in reception area
• Manage post, package distribution, shipping
• Always ensure correct maintenance and cleanliness of offices and communal spaces
• Point of contact for building maintenance issues and requests
• Coordination of taxi service requests

2. Inventory Control:

• Kitchen and office supplies.

3. Events Management:

• Identify and implement in-house caterers for the site
• All in-house event support (setting up, ordering, hosting, breaking down, etc.)
• Coordinate in-office lunches for staff and visitors
• Build networks of restaurants for professional meals

4. Coordination of Fleet vehicles

5. Travel coordination back-up

What you'll need to be successful:

• Organisation and planning skills
• Great relations skills
• Vendor negociation skills
• Team Player / collaboration skills
• Proficient with Office suite / Sharepoint
• Fluent in English and French
• Autonomous