Administrative Specialist

Jobtailor; Écully; Sur place; EUR 28 000 - 38 000; Plein temps

Résumé du poste

Jobtailor in Écully, France is seeking an experienced administrator to oversee daily office operations, budget management, and supplier relationships within an international, cross-functional setting.

You will coordinate maintenance, onboarding/offboarding, payroll support, and internal communications while ensuring compliance with local regulations and delivering effective cross-team support.

Qualifications

• Minimum 2 years’ experience in administration or equivalent.
• Good level of English.
• Excellent organizational skills.
• Experience managing budgets and suppliers.
• Comfortable working in an international, cross-functional environment.
• Strong communicator, solution-oriented.
• Proficient with Microsoft Office tools.

Responsabilités

• Supervise daily office operations
• Manage relationships with landlords, property managers and service providers
• Coordinate maintenance, repairs and improvements
• Participate in fit-out and relocation projects
• Ensure compliance with local regulations
• Assist with time tracking and payroll processes
• Manage employee onboarding and offboarding
• Administer employee benefits (e.g., meal vouchers, employee savings)
• Provide first-line local IT support
• Coordinate equipment, access and technical requests
• Support internal communications
• Take part in organizing events (internal & external)
• Contribute to team engagement initiatives
• Assist with organizing meetings, town halls and leadership visits
• Core competencies: demonstrates strong organizational and communication skills while managing office operations, employee onboarding, and compliance in an international environment.

Connaissances

English proficiency

Organizational skills

Budget management

Supplier management

Cross-functional collaboration

Communication skills

Microsoft Office

Outils

Microsoft Office Suite

Description du poste

Responsibilities

• Supervise daily office operations
• Manage relationships with landlords, property managers and service providers
• Coordinate maintenance, repairs and improvements
• Participate in fit-out and relocation projects
• Ensure compliance with local regulations
• Assist with time tracking and payroll processes
• Manage employee onboarding and offboarding
• Administer employee benefits (e.g., meal vouchers, employee savings)
• Provide first-line local IT support
• Coordinate equipment, access and technical requests
• Support internal communications
• Take part in organizing events (internal & external)
• Contribute to team engagement initiatives
• Assist with organizing meetings, town halls and leadership visits

Requirements

• Minimum 2 years’ experience in administration or equivalent
• Good level of English
• Excellent organizational skills
• Experience managing budgets and suppliers
• Comfortable working in an international, cross-functional environment
• Strong communicator, solution-oriented
• Proficient with Microsoft Office tools

Core Competencies

Demonstrates strong organizational and communication skills while managing office operations, employee onboarding, and compliance with local regulations. Proficient in budget management and supplier relationships within an international, cross-functional environment.