Meetings & Events Assistant

Jones Lang LaSalle Incorporated; Paris; Hybride; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated is seeking an On-site Meetings & Events Assistant for Paris, FRA. The role involves supporting ground operations, coordinating event setups, and ensuring compliance with health and safety standards.

As a bilingual French/English communicator, you will manage event planning, liaise with suppliers, and maintain SLA response times while collaborating with hospitality and facilities teams. This is an on-site, full-time position based in Paris.

Qualifications

• Fluent in French and English (written and verbal).
• 1+ years of experience in event coordination, meetings management, or hospitality operations.
• Strong planning and coordination skills for multiple events.
• Knowledge of Health & Safety regulations and event compliance standards.
• Proficient in using booking systems and operational management tools.

Responsabilités

• Provide consistent operations per M&E Services playbook standards.
• Coordinate onsite events with efficient processes and space setup.
• Refresh meeting rooms; manage catering, supplies, and deliveries; escort suppliers.
• Handle event administration, planning, and quotes; maintain SLA response times.
• Adhere to SFDC Health & Safety/Security; support evacuation practices.
• Participate in regular meetings; liaise with stakeholders; adapt to changing needs.

Connaissances

Event coordination

Meetings management

Hospitality operations

Planning and coordination

Bilingual French/English

Outils

Booking systems

Operational management tools

GCalendar

Ticketing system

Description du poste

## Meetings & Events AssistantApply: On-site: Paris, FRA: Full time: Posted Today: REQ536196**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.# **Key Responsibilities:****Onsite Events Support – Ground Operations*** Provide consistent operations per EMEA M&E Services playbook standards* Coordinate onsite events with clear, efficient operational processes* Set up meeting/events spaces (furniture, catering, office supplies)* Refresh meeting rooms as needed (beverages, clear dishes)* Check all spaces prior to events* Check deliveries accuracy and action if needed* Escort event suppliers (catering, technical, décor)* Install signage on community boards* Use operational tools (GCalendar, ticketing system)**Event Administration & Planning*** Ensure all meeting & events requests are answered within SLA timeframe* Serve as main point of contact for event organizers and suppliers during planning* Hold meetings as required for planning and provide information to event owners* Support administration, organization, and planning for REWS-managed meetings* Liaise with suppliers to provide quotes and ensure interventions execute as planned* Manage event administration and organization* Undertake regular stock control audits (furniture, equipment, utensils)* Place orders and track deliveries in timely manner**Compliance & Safety*** Adhere to SFDC Health & Safety and Security regulations for every event* Execute SFDC Building fire/emergency evacuation practices* Escalate issues and challenges to Senior Coordinator in timely manner**Daily Operations*** Participate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)* Communicate daily with REWS Hospitality & Events team* Suggest improvements for customer experience* Provide flexible approach to changing working hours per business needs* Perform ad hoc duties to meet business needs**Key Relationships:*** Lead Coordinator Hospitality & Events* Meeting & Events Senior Coordinator* GSAs, SIC, Janitorial teams* Event organizers and suppliers* IT, Corporate Security, Executive Assistants, Marketing# **Skills and Experience****Languages:*** **Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.*** 1+ years of experience in event coordination, meetings management, or hospitality operations* Strong planning and coordination skills with ability to manage multiple events and vendor relationships* Knowledge of Health & Safety regulations and event compliance standards* Proficient in using booking systems and operational management tools* Excellent problem-solving abilities with capacity to work under pressure* Flexible and adaptable with a hands-on approach to event setup and delivery**Location:**On-site –Paris, FRA