Meetings & Events Coordinator

Jones Lang LaSalle Incorporated; Paris; Sur place; EUR 30 000 - 40 000; Plein temps

Avantages offerts par ce poste

Benefits package

Personalized benefits

Résumé du poste

JLL is seeking an experienced Onsite Events Support professional in Paris to manage ground operations for meetings and events. You will coordinate spaces, catering, decor, and supplies, ensuring smooth event execution and adherence to playbook standards.

Ideal candidates have 3–4 years in event coordination or hospitality operations, with fluency in French and English and strong vendor management and planning skills.

Qualifications

• Fluent in French and English, both written and verbal, with strong communication to internal and external partners.
• 3-4 years of experience in event coordination, meetings management, or hospitality operations.
• Proficient in using booking systems and operational management tools.

Responsabilités

• Coordinate onsite events per playbook standards and manage space setup (furniture, catering, supplies).
• Ensure event spaces are prepared, deliveries checked, and suppliers escorted as needed.
• Serve as main point of contact for event organizers and vendors during planning and execution.
• Administer event planning tasks, quotes, and regular stock checks of furniture and equipment.

Connaissances

French fluency

English proficiency

Event coordination

Vendor management

Planning & organization

Budget tracking

Outils

Booking systems

Operational management tools

Description du poste

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Key Responsibilities:Onsite Events Support – Ground OperationsProvide consistent operations per EMEA M&E Services playbook standardsCoordinate onsite events with clear, efficient operational processesSet up meeting/events spaces (furniture, catering, office supplies)Refresh meeting rooms as needed (beverages, clear dishes)Check all spaces prior to eventsCheck deliveries accuracy and action if neededEscort event suppliers (catering, technical, décor)Install signage on community boardsUse operational tools (GCalendar, ticketing system)Event Administration & PlanningEnsure all meeting & events requests are answered within SLA timeframeServe as main point of contact for event organizers and suppliers during planningHold meetings as required for planning and provide information to event ownersSupport administration, organization, and planning for REWS-managed meetingsLiaise with suppliers to provide quotes and ensure interventions execute as plannedManage event administration and organizationUndertake regular stock control audits (furniture, equipment, utensils)Place orders and track deliveries in timely mannerCompliance & SafetyAdhere to SFDC Health & Safety and Security regulations for every eventExecute SFDC Building fire/emergency evacuation practicesEscalate issues and challenges to Senior Coordinator in timely mannerDaily OperationsParticipate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)Communicate daily with REWS Hospitality & Events teamSuggest improvements for customer experienceProvide flexible approach to changing working hours per business needsPerform ad hoc duties to meet business needsKey Relationships:Lead Coordinator Hospitality & EventsMeeting & Events Senior CoordinatorGSAs, SIC, Janitorial teamsEvent organizers and suppliersIT, Corporate Security, Executive Assistants, MarketingSkills and ExperienceLanguages:Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.3-4 years of experience in event coordination, meetings management, or hospitality operationsStrong planning and coordination skills with ability to manage multiple events and vendor relationshipsKnowledge of Health & Safety regulations and event compliance standardsProficient in using booking systems and operational management toolsExcellent problem-solving abilities with capacity to work under pressureFlexible and adaptable with a hands-on approach to event setup and deliveryIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.