Meetings & Events Coordinator

JLL; Paris; Sur place; EUR 35 000 - 52 000; Plein temps

Résumé du poste

JLL in Paris is seeking an Onsite Events Support professional to ensure seamless operations for meetings and events across the EMEA region. You will set up spaces, coordinate suppliers, and refresh rooms per the playbook standards.

Fluent in French and English, with 3–4 years in event coordination or hospitality, you will manage planning, stock control, safety compliance, and daily communications with the Hospitality & Events teams.

Qualifications

• Fluent in French and English (written and verbal) and able to communicate with stakeholders.
• 3–4 years of experience in event coordination or hospitality operations.
• Strong planning and vendor management skills.
• Knowledge of Health & Safety regulations and event compliance.
• Proficient in booking systems and operational management tools.
• Flexible, hands-on with ability to manage multiple events.

Responsabilités

• Provide consistent operations per EMEA M&E Services playbook standards.
• Coordinate onsite events with clear, efficient operational processes.
• Set up meeting/events spaces (furniture, catering, office supplies).
• Refresh meeting rooms as needed (beverages, clear dishes).
• Check all spaces prior to events; check deliveries accuracy and action if needed.
• Escort event suppliers (catering, technical, décor).
• Install signage on community boards; use operational tools (GCalendar, ticketing system).
• Ensure all meeting & events requests are answered within SLA timeframe.

Connaissances

Fluent French

Fluent English

Event coordination

Hospitality operations

Problem solving

Vendor management

Outils

Booking systems

Operational management tools

Description du poste

Key Responsibilities:

• Provide consistent operations per EMEA M&E Services playbook standards
• Coordinate onsite events with clear, efficient operational processes
• Set up meeting/events spaces (furniture, catering, office supplies)
• Refresh meeting rooms as needed (beverages, clear dishes)
• Check all spaces prior to events
• Check deliveries accuracy and action if needed
• Install signage on community boards
• Use operational tools (GCalendar, ticketing system)

Key Responsibilities:

Onsite Events Support – Ground Operations

• Provide consistent operations per EMEA M&E Services playbook standards
• Coordinate onsite events with clear, efficient operational processes
• Set up meeting/events spaces (furniture, catering, office supplies)
• Refresh meeting rooms as needed (beverages, clear dishes)
• Check all spaces prior to events
• Check deliveries accuracy and action if needed
• Escort event suppliers (catering, technical, décor)
• Install signage on community boards
• Use operational tools (GCalendar, ticketing system)

Event Administration & Planning

• Ensure all meeting & events requests are answered within SLA timeframe
• Serve as main point of contact for event organizers and suppliers during planning
• Hold meetings as required for planning and provide information to event owners
• Support administration, organization, and planning for REWS-managed meetings
• Liaise with suppliers to provide quotes and ensure interventions execute as planned
• Manage event administration and organization
• Undertake regular stock control audits (furniture, equipment, utensils)
• Place orders and track deliveries in timely manner

Compliance & Safety

• Adhere to SFDC Health & Safety and Security regulations for every event
• Execute SFDC Building fire/emergency evacuation practices
• Escalate issues and challenges to Senior Coordinator in timely manner

Daily Operations

• Participate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)
• Communicate daily with REWS Hospitality & Events team
• Suggest improvements for customer experience
• Provide flexible approach to changing working hours per business needs
• Perform ad hoc duties to meet business needs

Key Relationships:

• Lead Coordinator Hospitality & Events
• Meeting & Events Senior Coordinator
• GSAs, SIC, Janitorial teams
• Event organizers and suppliers
• IT, Corporate Security, Executive Assistants, Marketing

Skills And Experience

Languages:

• Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.
• 3-4 years of experience in event coordination, meetings management, or hospitality operations
• Strong planning and coordination skills with ability to manage multiple events and vendor relationships
• Knowledge of Health & Safety regulations and event compliance standards
• Proficient in using booking systems and operational management tools
• Excellent problem-solving abilities with capacity to work under pressure
• Flexible and adaptable with a hands-on approach to event setup and delivery