Global Events & Executive Administration Coordinator

OECD - OCDE; Paris; Presencial; EUR 50 000 - 67 000; Tempo integral

Resumo da oferta

The OECD – OCDE is seeking a capable Executive Administrative Coordinator to support the Head of the Centre. You will manage calendars, travel arrangements, and complex logistics, ensuring smooth operations and timely information flow across internal and external stakeholders.

You will coordinate high-level meetings, workshops and official missions, oversee IT-related tasks, and collaborate with cross-functional teams to maintain efficient processes and standards.

Qualificações

• University degree in business administration or public administration, or related field.
• Experience in international environments with large meetings and travel management.
• Proficiency in Microsoft Office and OECD software packages.
• Excellent English and French; willingness to achieve good working level in the other language.

Responsabilidades

• Provide comprehensive executive administrative support to the Head of the Centre, managing schedules and priorities.
• Organise official missions and travel arrangements, ensuring meticulous logistics and expense reporting.
• Lead event planning for workshops, meetings, and conferences, including venue, agenda, and participant coordination.
• Oversee IT support tasks, including access rights, software installs, and coordination with IT teams.
• Maintain information flow, document management, and confidential handling of sensitive materials.

Conhecimentos

Organizational skills

Communication

Travel coordination

Formação académica

Bachelor's in business/public administration

Ferramentas

Microsoft Office Suite

SharePoint

SAP Missions

Event Management System

Conference Reservation Management System

O.N.E

SRP

Olis

Descrição da oferta de emprego

The OECD – OCDE is seeking a capable Executive Administrative Coordinator to support the Head of the Centre. You will manage calendars, travel arrangements, and complex logistics, ensuring smooth operations and timely information flow across internal and external stakeholders.

You will coordinate high-level meetings, workshops and official missions, oversee IT-related tasks, and collaborate with cross-functional teams to maintain efficient processes and standards.