International Events & Administrative Coordinator

OECD Parliamentary Group; Paris; On-site; EUR 50,000 - 73,000; Full time

Job summary

The OECD is seeking an Event and Administrative Coordinator to provide comprehensive executive support to the Head of the Centre and to manage travel, meetings, and IT logistics for the Global Relations and Cooperation Directorate. You will coordinate high-level events, prepare materials, and work with IT teams to implement new platforms across the centre.

Ideal candidates will have a university degree, international experience, strong organizational skills, and proficiency in Microsoft Office

Qualifications

• University degree in business administration, office management or public administration, or equivalent.
• Experience in international environments with large-scale meetings and travel management is preferred.
• Proficient in Microsoft Office Suite and OECD software packages (SAP Missions, Event Management System, Conference Reservation Management System, O.N.E, SRP, SharePoint, Olis).

Responsibilities

• Provide executive administrative support to the Head of the Centre, managing schedules and coordinating with stakeholders.
• Organise official missions, travel arrangements, itineraries and expense reporting with attention to detail.
• Lead planning and execution of workshops, meetings and conferences, including venue, agenda and on-site support.
• Prepare meeting materials, presentations and briefing documents.
• Handle IT equipment management, access rights and first-level support in coordination with IT teams.
• Train and support teams in new tools and platforms introduced by DKI and other units.

Skills

Office management

Meeting logistics

Travel management

IT support

Administrative coordination

Education

University degree in business/administration

Tools

Microsoft Office Suite

SAP Missions

Event Management System

Conference Reservation Management System

ONE

SRP

SharePoint

Olis

Job description

The OECD is seeking an Event and Administrative Coordinator to provide comprehensive executive support to the Head of the Centre and to manage travel, meetings, and IT logistics for the Global Relations and Cooperation Directorate. You will coordinate high-level events, prepare materials, and work with IT teams to implement new platforms across the centre.

Ideal candidates will have a university degree, international experience, strong organizational skills, and proficiency in Microsoft Office