Executive Operations Partner: Calendar, Culture & Office

Bioptimus; Paris; On-site; EUR 65,000 - 90,000; Full time

Job summary

Bioptimus in Paris is seeking an Administrative Business Partner to act as an operational engine for leadership and workplace experience. This role is highly visible, hands-on, and centralized in supporting the COO and executive team.

You will manage executive calendars, travel, events, onboarding, and cross-functional follow-through using Notion and AI productivity tools. Fluent French and English are required, with 2–4 years in startup operations or executive support.

Qualifications

• 2–4 years of experience in executive support, startup operations, office management, or high-growth tech environments.
• Proven tech fluency across Slack, Google Workspace, Notion, and AI productivity tools.
• Native/fluent in French and professional English (written and verbal).
• Strong calendar, travel, and project-management capabilities.

Responsibilities

• Manage complex calendars and travel for COO/CEO in a fast-changing environment.
• Coordinate events, rituals, and culture logistics from concept to on-site execution.
• Own admin workstreams across HR, legal, and ops, driving tasks to completion.
• Lead onboarding logistics and maintain office operations and supplies.

Skills

High agency

Bias for action

Discretion

Relentless follow-through

Adaptability

Education

2–4 years executive support/startup operations

Tools

Slack

Google Workspace

Notion

AI productivity tools

Job description

Bioptimus in Paris is seeking an Administrative Business Partner to act as an operational engine for leadership and workplace experience. This role is highly visible, hands-on, and centralized in supporting the COO and executive team.

You will manage executive calendars, travel, events, onboarding, and cross-functional follow-through using Notion and AI productivity tools. Fluent French and English are required, with 2–4 years in startup operations or executive support.