Global Administrative Assistant & Meeting Coordinator

CS; Paris; On-site; EUR 42,000 - 56,000; Full time

Job summary

CS is seeking an organized and proactive Executive/Administrative Assistant for our Paris office. The role supports the heads by coordinating agendas, meetings, and travel arrangements, and by handling the inbox and telephone lines with discretion.

The candidate will manage leave calendars, conferences, and office logistics, including site access and room bookings, while interfacing with travel offices and external travellers. Fluency in English is mandatory; French is advantageous.

Qualifications

• Bachelor’s degree in political science or a relevant field.
• 8 years of relevant experience in an international environment.
• Proactive attitude and excellent communications skills.
• Fluency in English is mandatory.
• Knowledge of French is a strong advantage.

Responsibilities

• Organise agendas and meetings, in person or online via Teams or WebEx.
• Take minutes of meetings and follow up on actions.
• Handle inbox, correspondence, and phone lines for heads.
• Prepare mission requests and interface with travel office for bookings.
• Manage leave calendar and conference plans; coordinate approvals.
• Handle site access, office distribution and room bookings; support staff arrivals/departures.
• Assist with travel arrangements for external travellers and prepare visa information.

Skills

Fluent English

Excellent communication

Education

Bachelor's in political science or relevant

Job description

CS is seeking an organized and proactive Executive/Administrative Assistant for our Paris office. The role supports the heads by coordinating agendas, meetings, and travel arrangements, and by handling the inbox and telephone lines with discretion.

The candidate will manage leave calendars, conferences, and office logistics, including site access and room bookings, while interfacing with travel offices and external travellers. Fluency in English is mandatory; French is advantageous.