Executive Assistant to Global Leadership & Operations

Mars; Aimargues; On-site; EUR 42,000 - 56,000; Full time

Job summary

Mars seeks an Executive Assistant in Aimargues to deliver high-level support to the France General Manager and leadership team. You will manage calendars, coordinate travel, handle visa processes, and prepare documents with precision in a fast-paced, collaborative environment.

The role requires strong EA experience, the ability to prioritise across senior leaders, and fluency in French and English. You will partner across teams, vendors and executives to keep priorities moving forward.

Qualifications

• Strong experience as an Executive Assistant and ability to support multiple senior leaders.
• Excellent calendar management and proactive prioritisation.
• Fluent in French and English.
• Experience with visa and invitation letter processes.

Responsibilities

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars, making independent scheduling decisions based on priorities.
• Process and update purchase order requests for multiple teams.
• Prepare official documentation, business invitation letters and visa applications; act as main contact for visa matters.
• Plan and coordinate internal meeting logistics (Teams/Skype), room bookings, catering, and guests.
• Organise global meetings across multiple time zones.
• Manage external meeting logistics including hotels, transportation, and invitations.
• Arrange domestic and international travel (flights, hotels, transport).
• Interface with leadership, internal teams, clients and key stakeholders.
• Support the Executive Coordinator Team Lead with event management and overflow tasks.
• Perform additional duties as needed.

Skills

Executive support

Calendar management

Prioritisation

Stakeholder management

Multileader support

Bilingual French/English

Job description

Mars seeks an Executive Assistant in Aimargues to deliver high-level support to the France General Manager and leadership team. You will manage calendars, coordinate travel, handle visa processes, and prepare documents with precision in a fast-paced, collaborative environment.

The role requires strong EA experience, the ability to prioritise across senior leaders, and fluency in French and English. You will partner across teams, vendors and executives to keep priorities moving forward.