Executive Assistant - M/F/X

Mars; Aimargues; On-site; EUR 42,000 - 56,000; Full time

Job summary

Mars seeks an Executive Assistant in Aimargues to deliver high-level support to the France General Manager and leadership team. You will manage calendars, coordinate travel, handle visa processes, and prepare documents with precision in a fast-paced, collaborative environment.

The role requires strong EA experience, the ability to prioritise across senior leaders, and fluency in French and English. You will partner across teams, vendors and executives to keep priorities moving forward.

Qualifications

• Strong experience as an Executive Assistant and ability to support multiple senior leaders.
• Excellent calendar management and proactive prioritisation.
• Fluent in French and English.
• Experience with visa and invitation letter processes.

Responsibilities

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars, making independent scheduling decisions based on priorities.
• Process and update purchase order requests for multiple teams.
• Prepare official documentation, business invitation letters and visa applications; act as main contact for visa matters.
• Plan and coordinate internal meeting logistics (Teams/Skype), room bookings, catering, and guests.
• Organise global meetings across multiple time zones.
• Manage external meeting logistics including hotels, transportation, and invitations.
• Arrange domestic and international travel (flights, hotels, transport).
• Interface with leadership, internal teams, clients and key stakeholders.
• Support the Executive Coordinator Team Lead with event management and overflow tasks.
• Perform additional duties as needed.

Skills

Executive support

Calendar management

Prioritisation

Stakeholder management

Multileader support

Bilingual French/English

Job description

Job Description:

Location: Aimargues

Segment: Royal Canin

Type of contract: CDD 18 mois

We're looking for an Executive Assistant to ensure seamless, efficient and high-quality support to the France General Manager and his leadership team, acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus, structure and clarity in a fast-paced, highly collaborative environment.

What are we looking for?

• You have strong experience as an Executive Assistant and are comfortable supporting multiple senior leaders simultaneously, mastering complexity and prioritisation.
• You deliver high-quality, reliable support by proactively anticipating the needs of senior leaders, so they can focus on strategy and impact rather than logistics.
• You bring contagious energy, a positive mindset and a genuine passion for supporting leadership teams, your role is as much about mindset as it is about tasks.
• You adapt with ease to different leadership styles, shifting priorities and evolving workflows
• You stay composed, structured and solution-oriented in a fast-moving environment, you keep momentum, maintain clarity and ensure nothing critical falls through the cracks.
• You truly enjoy the Executive Assistant role: managing details matters to you, but so does making a real difference behind the scenes for the leadership and the organisation.
• You speak both french & english

What will be your key responsibilities?

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars, making independent scheduling decisions based on priorities, requiring forward-thinking and strategic planning.
• Process and update purchase order requests for multiple teams within the unit/segment.
• Prepare official documentation, business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters.
• Plan and coordinate internal meeting logistics, including video/audio conferences (Teams/Skype), room bookings, catering, and guest arrangements.
• Organise global meetings, ensuring smooth coordination across multiple time zones.
• Manage external meeting logistics such as hotel blocks, group transportation, venue selection, pricing, and invitations.
• Arrange domestic and international travel, including flights, hotels and ground transportation.
• Interface professionally with leadership, internal teams, clients, key stakeholders and high-profile external contacts.
• Support the Executive Coordinator Team Lead with event management and overflow tasks.
• Perform additional duties as needed based on workload and business priorities.

What can you expect from Mars?

• At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship.
• As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably.
• The opportunity to learn and develop, taking charge of your own career across Mars
• A unique and ideal work environment to become the leader in health through nutrition for cats and dogs!