Executive Assistant to Global Leaders — Multilingual & Travel-Ready

Mars; Nîmes; On-site; EUR 38,000 - 48,000; Full time

Job summary

Mars in Aimargues is seeking an Executive Assistant to ensure seamless, high-quality support to the France General Manager and leadership team, acting as a central partner to keep operations running smoothly and priorities moving forward.

The role requires mastery of calendars, travel, visa logistics, and coordination across international time zones, with a proactive mindset and ability to handle sensitive information.

Qualifications

• Strong EA experience supporting multiple senior leaders, with strong prioritisation.
• Delivers proactive, high-quality support enabling leaders to focus on strategy.
• Energetic, positive mindset with a passion for supporting leadership.
• Adapts to different leadership styles and changing priorities.
• Keeps composure and clarity in fast-moving environments.
• Enjoys detail-oriented work and impactful behind-the-scenes support.
• Bilingual: French and English.

Responsibilities

• Provide comprehensive expense report support to senior leaders.
• Manage complex calendars with strategic planning.
• Process purchase orders for multiple teams.
• Prepare documents and visa applications; main visa contact.
• Coordinate internal meeting logistics and video conferencing.
• Coordinate global meetings across time zones.
• Arrange external meeting logistics.
• Arrange travel.
• Interface with leadership and stakeholders.
• Support events and overflow tasks.
• Perform ad hoc duties as needed.

Skills

Executive support

Calendar management

Travel arrangements

Visa coordination

Stakeholder management

Tools

MS Teams

Skype

Job description

Mars in Aimargues is seeking an Executive Assistant to ensure seamless, high-quality support to the France General Manager and leadership team, acting as a central partner to keep operations running smoothly and priorities moving forward.

The role requires mastery of calendars, travel, visa logistics, and coordination across international time zones, with a proactive mindset and ability to handle sensitive information.