Executive Assistant to Global HR & Design Leaders

Unibail-Rodamco Germany GmbH; Paris; Sur place; EUR 50 000 - 65 000; Plein temps

Avantages offerts par ce poste

13-month pay

Annual bonus

Profit-sharing

Navigo mobility reimbursement

€700 mobility allowance

Electric bike fleet

Health insurance

Life and disability insurance

Meal vouchers / restaurant access

30 days annual leave

URW Academy

Volunteer day

Résumé du poste

Unibail-Rodamco-Westfield is seeking an experienced Executive Assistant to support the Group Director of Total Rewards and Talent Development and the Group Director of Concept Studio in Paris. You will manage complex calendars, travel plans and confidential information.

This role coordinates HR events, budgets and onboarding activities, partnering with senior leaders and HR teams across Europe, in a fast-paced international environment.

Qualifications

• Previous experience as an Executive Assistant or in a similar coordination role supporting senior leaders, ideally in an international environment.
• Proven ability to handle highly confidential employee and business information with discretion, professionalism and sound judgment.
• Excellent stakeholder management skills, with confidence interacting with senior executives and diverse teams.
• Strong planning, organizational and time management skills, with a proactive and solution-oriented mindset.
• Fluent/very good English and French communication; Spanish or German would be a plus.

Responsabilités

• Provide proactive executive support to the Group Director including calendar management, expense management and coordination of internal meetings, in close collaboration with other Executive Assistants.
• Oversee the administrative budget of the Group HR team, including purchase orders and invoice follow-up, in coordination with Accounting, Procurement and Controlling teams.
• Coordinate recurring team meetings and HR events, ensuring logistics and follow-up; support onboarding of new HR team members in Paris.
• Support the Group Director of Concept Studio with complex calendar management, travel arrangements, and cross-functional coordination.
• Monitor HR-related tasks and budgets, organize team events, and coordinate with internal partners to deliver events successfully.

Connaissances

Executive support

Calendar management

Budget management

Stakeholder management

Bilingual English/French

Travel coordination

Discretion

Description du poste

Unibail-Rodamco-Westfield is seeking an experienced Executive Assistant to support the Group Director of Total Rewards and Talent Development and the Group Director of Concept Studio in Paris. You will manage complex calendars, travel plans and confidential information.

This role coordinates HR events, budgets and onboarding activities, partnering with senior leaders and HR teams across Europe, in a fast-paced international environment.