Executive Assistant to Global HR & Design Leaders

Unibail-Rodamco Germany GmbH; Paris; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Annual bonus

13th-month salary

Health insurance

Mobility program

Learning opportunities

Job summary

Unibail-Rodamco-Westfield in Paris is seeking an Executive Assistant (F/M) to support two Directors within the People team. You will manage complex calendars, coordinate meetings, and handle confidential information with professionalism.

This international role involves budget oversight for the HR function, event logistics, and close collaboration with multiple teams across Europe. Fluent English and French are required; Spanish or German are a plus.

Qualifications

• Highly organized, detail-oriented with ability to manage multiple priorities and deadlines.
• Previous experience as an Executive Assistant or in a similar coordination role supporting senior leaders.
• Proven ability to handle highly confidential employee and business information with discretion and professionalism.
• Excellent stakeholder management skills, confident in interacting with senior executives and diverse teams.
• Strong planning and time-management skills, proactive and solution-oriented.
• Fluent in English and French; Spanish or German would be a plus.

Responsibilities

• Provide proactive executive support to two Directors within the People team, including calendar management, expense handling, and meeting coordination.
• Oversee administrative budgets for HR activities, purchase orders, invoicing, and cost tracking in collaboration with Accounting, Procurement and Controlling.
• Coordinate HR milestones and events, onboarding processes for Paris-based staff, and logistics for internal seminars and leadership meetings.
• Support the Group Director of Concept Studio with calendar management, travel arrangements, budget monitoring, and cross-functional coordination.
• Facilitate HR-related processes and communications with professionalism and confidentiality.

Skills

Executive support

Calendar management

Stakeholder management

Discretion & confidentiality

Multitasking

English & French

Job description

Unibail-Rodamco-Westfield in Paris is seeking an Executive Assistant (F/M) to support two Directors within the People team. You will manage complex calendars, coordinate meetings, and handle confidential information with professionalism.

This international role involves budget oversight for the HR function, event logistics, and close collaboration with multiple teams across Europe. Fluent English and French are required; Spanish or German are a plus.