Admin Assistant II

FM; Paris; Sur place; EUR 27 000 - 36 000; Temps partiel

Résumé du poste

A leading HR consultancy is seeking a proactive Human Resources Assistant in Paris to support HR activities across multiple countries. The role involves coordinating interviews, tracking invoicing, and organizing medical check-ups, among other duties. Candidates should have at least 2–3 years of HR experience, a relevant bachelor's degree, and fluency in English. Proficiency with Microsoft Office is essential. This position offers an exciting opportunity to contribute to a dynamic international team over a 3-month contract.

Qualifications

• Minimum 2–3 years in HR roles.
• Fluent English (reading, writing, speaking) is required.
• Strong proficiency in Microsoft Office Suite.
• Strong MS Office skills
• ICIMS and Workday knowledge is a plus

Responsabilités

• Coordinate interviews for HR Specialists and managers.
• Record and monitor service invoicing.
• Organize and track medical check-ups.
• Provide administrative support to the HR Director.
• Act as backup for the Senior HR Administrative Assistant.
• Track and follow up on professional interview processes.
• Participate in business continuity support.
• Organize electronic and paper filing.
• Manage housing assistance requests.

Connaissances

Fluent English

Organizational skills

Attention to detail

Written communication

Verbal communication

Service-oriented mindset

Adaptability

Confidentiality

Team spirit

Formation

Bachelor's degree or equivalent (preferably in HR)

Outils

Microsoft Office Suite

Workday

Description du poste

Human Resources Assistant (Fluent English) – M/F

Location: Paris La Défense

Contract Type: 3-month fixed-term contract (CDD)

Start Date: February 2026

About The Role

Join a dynamic HR team managing operations across seven countries: France, Luxembourg, Switzerland, Spain, Italy, Portugal, and Turkey. We are looking for a proactive and detail-oriented HR Assistant with fluent English to support our HR activities and contribute to the success of our international team.

Responsibilities

• Recruitment Support: Coordinate interviews for HR Specialists and managers; manage job postings and applications via ICIMS; update candidate records in ICIMS and Workday.
• Administrative & Financial Tracking: Record and monitor service invoicing.
• Health & Safety: Organize and track medical check-ups.
• Executive Assistance: Provide administrative support to the HR Director, including mail merges, preparing presentations, managing calendars, organizing meetings, team leave, and travel arrangements.
• Backup Duties: Act as backup for the Senior HR Administrative Assistant during absences (Workday updates, contract preparation, occupational health appointments).
• Professional Reviews: Track and follow up on professional interview processes.
• Business Continuity: Participate in the business continuity support team.
• Document Management: Organize electronic and paper filing; scan contracts and other documents.
• Employee Services: Manage housing assistance requests (1% logement), service awards, and departmental communications via Globalport and email.

Qualifications

• Experience: Minimum 2–3 years in HR roles.
• Education: Bachelor’s degree or equivalent (preferably in HR).
• Languages: Fluent English (reading, writing, speaking).
• Technical Skills: Strong proficiency in Microsoft Office Suite.
• Soft Skills: Excellent organizational skills, attention to detail, strong written and verbal communication, service-oriented mindset, adaptability, confidentiality, and team spirit.