Executive Assistant & Office Experience Leader

Jus Mundi; Paris; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

5 weeks vacation per year

Private health insurance for you and 1

Restaurant vouchers 60% company-funded

JM Fest summits

ClassPass wellness

Global remote work up to 8 weeks/year

Relocation assistance

Job summary

Jus Mundi seeks an Office Manager & Executive Assistant to support the CEO, coordinate the Paris office, and oversee cross-location operations. You will align day-to-day admin tasks with the company culture, ensuring a smooth, engaging experience for both in-office and remote employees.

This role combines EA duties with workplace operations, budget oversight, vendor management, and initiatives to connect distributed teams.

Qualifications

• 3+ years of experience as an Executive Assistant supporting a CEO or C-level executive or significant experience in Workplace/Office Management with the ambition to evolve into an EA role.
• Experience overseeing office operations and employee experience is highly valued.
• Experience in an international, fast-growing environment is required.
• Hands-on experience using AI tools to improve productivity and automate or simplify day-to-day administrative tasks.
• Outstanding organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills, with a proactive, service-oriented mindset.
• Fluent English is mandatory.
• This role is primarily office-based and requires a minimum of 4 days per week in our Paris office with flexibility to travel occasionally to support international offices and events.

Responsibilities

• Manage the CEO’s calendar, prioritise meetings, commitments, and travel.
• Organise and coordinate internal and external meetings, agendas, and follow-ups.
• Coordinate business travel, accommodation, and logistics.
• Manage correspondence and act as first point of contact when appropriate.
• Track key action items and deadlines with timely follow-up.
• Provide day-to-day administrative support to the CEO.
• Collaborate with Leadership Team to facilitate cross-organisation coordination.
• Ensure smooth day-to-day operation of the Paris office and oversee other locations.
• Act as primary contact for landlords, building management, suppliers, and service providers.
• Coordinate facilities management, equipment, services, and communications across locations.
• Manage workplace budgets, supplier contracts, renewals, and office expenses with Finance.
• Coordinate initiatives that enhance day-to-day workplace experience across Jus Mundi locations.
• Organise company events, celebrations, workshops, offsites, and internal initiatives.
• Bridge between Paris-based, international and remote teams to ensure a consistent employee experience.

Skills

3+ years EA experience

Office management

International fast-growing environment

AI tools proficiency

Organisational skills

Interpersonal & communication

Fluent English

G Suite / Office tools

Tools

Google Workspace

Slack

Notion

Microsoft Office

AI-powered workplace tools

Job description

Jus Mundi seeks an Office Manager & Executive Assistant to support the CEO, coordinate the Paris office, and oversee cross-location operations. You will align day-to-day admin tasks with the company culture, ensuring a smooth, engaging experience for both in-office and remote employees.

This role combines EA duties with workplace operations, budget oversight, vendor management, and initiatives to connect distributed teams.