Dual-Leader Executive Assistant — Global Operations

Mistral Ai; Paris; On-site; EUR 45,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

Parental leave

Retirement plans

Relocation support

Wellness programs

Meal allowances

Transportation allowances

Job summary

Mistral is seeking an Executive Assistant to support two senior leaders, the VP Cloud and the VP Product. You will manage calendars, travel, and briefing materials while coordinating cross-functional initiatives and ensuring discreet handling of sensitive information across France, Europe, and the US.

You will design processes and dashboards to keep two organizations aligned, drive leadership rituals, and enable smooth external engagements such as customer and investor moments.

Qualifications

• Experience supporting two senior leaders in a fast-growing tech environment.
• Excellent written and spoken English; fluent French required.
• Ability to balance competing priorities across multiple leaders with discretion.
• Proficient with productivity tools and collaboration platforms.

Responsibilities

• Run calendars and priorities for two VPs across multiple time zones, balancing demands to protect strategic focus.
• Prepare briefings, agendas, presentations, and follow-up notes for leadership and key meetings.
• Be the primary point of contact for internal and external stakeholders for both leaders, ensuring confidentiality.
• Coordinate international travel and itineraries for executives across Europe and the US.
• Organize internal and external events end to end, including team gatherings and partner meetings.
• Drive cross-functional initiatives linking two orgs with GTM, Engineering, and Ops.
• Build and maintain the operational backbone with docs, dashboards, and deadlines.
• Identify inefficiencies and lead process improvements across the two teams.

Skills

Executive support experience

English & French fluency

Prioritization across leaders

Communication & discretion

Tech-savvy, proactive

Tools

Google Workspace

Microsoft Office

Notion

Slack

Job description

Mistral is seeking an Executive Assistant to support two senior leaders, the VP Cloud and the VP Product. You will manage calendars, travel, and briefing materials while coordinating cross-functional initiatives and ensuring discreet handling of sensitive information across France, Europe, and the US.

You will design processes and dashboards to keep two organizations aligned, drive leadership rituals, and enable smooth external engagements such as customer and investor moments.