Office Manager & Executive Assistant to the CEO

Jus Mundi; Paris; In loco; EUR 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

5 weeks vacation per year

Private health insurance for you and 1

Restaurant vouchers 60% company-funded

JM Fest summits

ClassPass wellness

Global remote work up to 8 weeks/year

Relocation assistance

Descrizione del lavoro

Jus Mundi seeks an Office Manager & Executive Assistant to support the CEO, coordinate the Paris office, and oversee cross-location operations. You will align day-to-day admin tasks with the company culture, ensuring a smooth, engaging experience for both in-office and remote employees.

This role combines EA duties with workplace operations, budget oversight, vendor management, and initiatives to connect distributed teams.

Competenze

• 3+ years of experience as an Executive Assistant supporting a CEO or C-level executive or significant experience in Workplace/Office Management with the ambition to evolve into an EA role.
• Experience overseeing office operations and employee experience is highly valued.
• Experience in an international, fast-growing environment is required.
• Hands-on experience using AI tools to improve productivity and automate or simplify day-to-day administrative tasks.
• Outstanding organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills, with a proactive, service-oriented mindset.
• Fluent English is mandatory.
• This role is primarily office-based and requires a minimum of 4 days per week in our Paris office with flexibility to travel occasionally to support international offices and events.

Mansioni

• Manage the CEO’s calendar, prioritise meetings, commitments, and travel.
• Organise and coordinate internal and external meetings, agendas, and follow-ups.
• Coordinate business travel, accommodation, and logistics.
• Manage correspondence and act as first point of contact when appropriate.
• Track key action items and deadlines with timely follow-up.
• Provide day-to-day administrative support to the CEO.
• Collaborate with Leadership Team to facilitate cross-organisation coordination.
• Ensure smooth day-to-day operation of the Paris office and oversee other locations.
• Act as primary contact for landlords, building management, suppliers, and service providers.
• Coordinate facilities management, equipment, services, and communications across locations.
• Manage workplace budgets, supplier contracts, renewals, and office expenses with Finance.
• Coordinate initiatives that enhance day-to-day workplace experience across Jus Mundi locations.
• Organise company events, celebrations, workshops, offsites, and internal initiatives.
• Bridge between Paris-based, international and remote teams to ensure a consistent employee experience.

Conoscenze

3+ years EA experience

Office management

International fast-growing environment

AI tools proficiency

Organisational skills

Interpersonal & communication

Fluent English

G Suite / Office tools

Strumenti

Google Workspace

Slack

Notion

Microsoft Office

AI-powered workplace tools

Descrizione del lavoro

About the Role

The Office Manager & Executive Assistant plays a key role in ensuring the smooth day-to-day operations of Jus Mundi’s offices while serving as the CEO’s primary organisational partner. Reporting to the COO, this role acts as the bridge between our Paris office and remote teams, helping create a consistent, engaging employee experience across all locations.

This position combines Executive Assistant responsibilities with Office Management and Employee Experience, ensuring our workplaces remain efficient, welcoming, and aligned with Jus Mundi’s culture.

We are looking for a highly organised, proactive and service-oriented professional who thrives in a fast-paced environment, brings structure to complexity, navigates uncertainty with autonomy, anticipates needs before they arise, and enjoys creating an exceptional workplace experience for both in-office and remote employees.

Your mission at Jus Mundi

Executive Assistant to the CEO

• Manage the CEO’s calendar, ensuring effective prioritisation of meetings, commitments, and travel.
• Organise and coordinate internal and external meetings, including agendas, presentations, supporting documentation and follow-up actions.
• Coordinate business travel, accommodation, and logistics.
• Manage correspondence and act as a first point of contact when appropriate.
• Track key action items and deadlines, ensuring timely follow-up.
• Provide day-to-day administrative and organisational support to the CEO.
• Collaborate closely with the Leadership Team to facilitate coordination across the organisation.

Office Management & Employee Experience

Workplace Operations

• Ensure the smooth day-to-day operation of the Paris office while overseeing workplace operations across Jus Mundi’s other offices.
• Act as the primary point of contact for landlords, building management, office suppliers, and external service providers.
• Coordinate facilities management, office maintenance, equipment, workplace services, and operational communications across all office locations.
• Manage workplace budgets, supplier contracts, renewals, and office-related expenses in partnership with the Finance Team.

Employee Experience

• Coordinate initiatives that enhance the day-to-day workplace experience across all Jus Mundi locations.
• Create opportunities for employees to connect, collaborate, and enjoy a positive workplace experience across our offices.
• Organise company events, celebrations, workshops, offsites, and other internal initiatives that bring colleagues together.

Connecting Distributed Teams

• Act as the bridge between Paris-based, international and remote teams, ensuring a consistent employee experience regardless of location.
• Develop initiatives that better integrate remote employees into company life and foster collaboration across distributed teams.
• Ensure remote employees remain informed, connected, and actively included in company communications, events, and workplace initiatives.

Preferred Experience and Skills

• 3+ years of experience as an Executive Assistant supporting a CEO or other C-level executive or significant experience in Workplace / Office Management with the ambition to evolve into an Executive Assistant role.

• Previous experience overseeing office operations and employee experience is highly valued.

• Experience in an international, fast-growing environment is required.

• Hands-on experience using AI tools to improve productivity and automate or simplify day-to-day administrative and operational tasks.

• Outstanding organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.

• Strong interpersonal and communication skills, with a proactive, service-oriented mindset.

• High level of discretion, professionalism, and attention to detail.

• Proficient with Google Workspace, Slack, Notion, Microsoft Office, and AI-powered workplace tools to improve productivity, streamline workflows, and enhance day-to-day efficiency.

• Fluent English is mandatory.

• This role is primarily office-based and requires a minimum of 4 days per week in our Paris office with flexibility to travel occasionally to support our international offices and company events.

Interview process

We're proud of our multicultural team representing 37 nationalities! To ensure smooth communication.

• Interview with People team(30 min)
• Interview with Eurydice, VP of Executive (1h)
• Interview with Jean-Rémi, CEO (1h)
• Meet the Team at the office

Please note that, due to the nature of the sector we operate in, the final steps of our recruitment process include reference calls and a background check.

Need More Reasons to Join Us?

• Get 5 weeks of vacation each year, and take them whenever it suits you.
• Receive 100% coverage of private health insurance for yourself and your children.
• Enjoy 60% company-funded restaurant vouchers for your weekday meals (Swile).
• Participate in company-wide summits called JM Fest to connect and inspire.
• Stay active with a co-financed ClassPass membership by accessing a variety of fitness and wellness activities.
• Enjoy the flexibility to work from anywhere across the globe for up to 8 weeks per year.
• Receive relocation assistance to help ease your transition to France.
• Last but not least: Experience a commitment to building a warm, inclusive, and diverse environment.

At Jus Mundi, we believe that diversity, equity, and inclusion are key to our success. Confidence can sometimes hold us back from applying for a job, but we'll let you in on a secret: there's no such thing as a 'perfect' candidate. We celebrate diverse backgrounds, experiences, and identities, and we encourage you to apply regardless of how you identify. Whether you're early in your career or a seasoned professional, your unique perspective and skills are what matter most. Join us in building a workplace where everyone feels valued, empowered, and excited to contribute their best work every day.