Document Control Specialist

Kintec Global Recruitment; Paris; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Kintec Global Recruitment is seeking a Document Controller to support project document control activities within oil and gas projects in Paris. You will work under the document control manager, ensure adherence to processes, and manage document capture, coding, review routing, and distribution in the EDMS.

The role requires a minimum high school diploma and at least 5 years of related experience on major oil and gas projects. Fluent English is required; French and Portuguese are advantageous.

Qualifications

• Education: Minimum High School Diploma.
• Experience: At least 5 years in major oil and gas projects as a Document Controller.
• Experience with Electronic Document Management Systems (EDMS), MS Office, Adobe Acrobat, and scanning software.
• Language: Fluent English required; French and Portuguese advantageous.

Responsabilités

• Support project document control activities under supervision of the document control manager.
• Ensure effective application of document control processes, procedures, standards, and tools.
• Deliver secure control of project information including capture, coding, review routing, and distribution.
• Assist in verifying integrity of project information in the EDMS.
• Interface with contractor document control teams to ensure documentation meets standards.
• Support information handover to operations or post-project recipients.

Connaissances

Document control

MS Office

Formation

High School Diploma

Oil & Gas Experience: 5+ years

Outils

EDMS

Adobe Acrobat

Scanning software

Description du poste

Contract Type: Annually Renewable Contract

Start Date: ASAP

Key Responsibilities

• Support project document control activities under the supervision of the document control manager and provide cover for package document controllers as needed.
• Ensure effective application of project document control processes, procedures, standards, and tools.
• Deliver efficient, effective, and secure control of project information, including document capture, quality assessment, rejection as applicable, coding, updating, review routing, and distribution.
• Assist in checking the integrity and completeness of project information in the Electronic Document Management System (EDMS).
• Interface with contractor document control teams and assure delivery of project documentation that meets project standards.
• Ensure documentation and attributes comply with project information delivery requirements, business needs, and project schedule.
• Support activities associated with information handover to operations or other specified post-project recipients.
• Utilize and contribute to project lessons learned in accordance with best practices.
• Help ensure the integrity and accuracy of master document registers.
• Respond to project team information and document queries and status requests.
• Build strong working relationships with internal project team members and contractor document controllers.
• Interface with information and document control managers, document controllers in other project locations, and EDMS administrators on EDMS issues.
• Promote and demonstrate exemplary behavior regarding HSSE rules and requirements, company ethics, and code of conduct, and support implementation and control of these rules within the area of responsibility.
• Participate in project digitalization to promote efficiencies, synergies, and simplification of processes.

Requirements

• Education: Minimum High School Diploma.
• Experience: At least 5 years in major oil and gas projects as a Document Controller.
• Relevant professional experience from at least two different job roles related to engineering and/or supplier document control on projects or business assets, ideally with operator-based full lifecycle experience.
• Experience working with Electronic Document Management Systems, MS Office applications, Adobe Acrobat, and scanning software.
• Language: Fluent English required. French and Portuguese language skills are advantageous.