Document Control Specialist

SeaOwl Group; Paris; Hybride; EUR 52 000 - 76 000; Plein temps

Résumé du poste

SeaOwl Group is seeking a seasoned Information Management / Document Control Manager to oversee project documentation activities from the Paris office during the construction phase. The role sits within a multinational project team with locations in Paris, Milan, London and Maputo, requiring coordination with contractors and internal stakeholders.

The ideal candidate has at least 5 years in major oil and gas projects as a Document Controller, strong experience with EDMS, MS Office and Adobe

Qualifications

• Minimum Education: High School Diploma.
• Minimum Experience: 5+ years in major oil and gas projects as a Document Controller.
• Experience with Electronic Document Management Systems, MS Office, Adobe Acrobat and Scanning Software.
• Language: Fluent English required; French and Portuguese skills helpful.

Responsabilités

• Supports project document control activities under the supervision of the document control manager.
• Ensures effective application of project document control processes, standards and tools.
• Delivers secure control of project information including capture, quality assessment, routing and distribution.
• Assists in verifying integrity of project information in the EDMS and interfaces with Contractor Document Control teams.
• Ensures compliance with Project Information Delivery Requirements and related operations needs.

Connaissances

Fluent English

French language helpful

Portuguese language helpful

Formation

High School Diploma

Outils

Electronic Document Management Systems

MS Office

Adobe Acrobat

Scanning Software

Description du poste

Situation in organization (enclose a copy of your organization chart)

N+1: Information Management / Document Control Manager Job dimensions

This position exists up to the completion of the construction phase. The project management and central controls teams are based between Paris and Maputo and the package teams will primarily be based in engineering and site locations in Paris, Milan, London and Mozambique (Maputo & Afungi) during this phase. Candidate will be based in the Project Office in Paris, subject to missions to Project locations as necessary. The position holder shall be responsible for performing Document Control duties at the Paris office. The job holder will perform this work in accordance with Corporate, TEP Mozambique and Project rules, guidelines and procedures.

Activities

• Supports project document control activities overall under the direct supervision of the document control manager, and will fill in for package document controllers when necessary.
• Ensures effective application of the Project Document Control processes, procedures, standards and tools.
• Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
• Assists in checking the integrity and completeness of the Project information in the Electronic Document Management System (EDMS).
• Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
• Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
• Supports activities associated with the information handover to Operations (or other specified post project recipients).
• Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
• Helps ensure the integrity and accuracy of the Company and Contractor Master Document Registers.
• Maintenance of the Document Distribution Matrix(s).
• Responds to the Project team information and document queries and status requests.
• Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
• Interfaces with the Head Office Information & Document Control Manager, Document Controllers in other project locations, and EDMS Administrator on EDMS issues raised by the project team members.
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility. participate in project digitalization to promote efficiencies, synergies, and simplification of processes.

Context and environment

In September 2019, a few months after project FID, TotalEnergies acquired Anadarko’s operating share (26.5%) of MozLNG Area 1 alongside several Partners from Japan, India and Thailand, and the Mozambiquan National Oil company, ENH. This is the first operated development of TotalEnergies in Mozambique. After a prolonged period of Force Majeure in which the project was suspended, at the end of 2025 the project suspension was lifted and the project re-entered execution phase.

Accountabilities

The job holder will have to liaise actively with Package and Line Managers, other Document Controllers and Contractors for the performance of the above duties.

Qualifications/Experience required

Minimum Education: High School Diploma

Minimum Experience: 5+ years in major oil and gas projects as a Document Controller. Required Skills /Certifications:

• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
• Experience working with: Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software. Language Requirements: Fluent English required. French and Portuguese language skills will assist performance.