Division Assistant

HBS; Boulogne-Billancourt; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work arrangement

International projects

Job summary

Host Broadcast Services (HBS) is seeking a Division Assistant to join the FIFA Projects Division. You will coordinate meetings, support project planning and budgeting, and ensure smooth operations across international broadcasts.

Join a fast-paced team delivering world-class broadcast solutions for major events. The role emphasizes organisation, communication, and collaboration with senior leaders and external partners in a dynamic, global environment.

Qualifications

• Highly organised with excellent attention to detail.
• A confident communicator who enjoys working with multiple stakeholders.
• Comfortable managing large volumes of information and competing priorities.
• Excellent command of written and spoken English.
• Strong Excel and PowerPoint skills.
• Able to thrive in a dynamic, international project environment.
• Professional and confident when working with senior leaders.

Responsibilities

• Coordinate meetings, agendas, minutes, and follow-up actions.
• Support project planning, reporting, and documentation.
• Assist with budget tracking, purchase orders, invoices, and supplier coordination.
• Maintain project schedules, presentations, and operational documentation.
• Facilitate communication between internal teams and external stakeholders.
• Provide administrative and operational support throughout the project lifecycle.

Skills

Organised

Communication

Prioritisation

English

Excel

PowerPoint

Stakeholders

Senior leaders

Tools

Excel

PowerPoint

Job description

Hybrid working - minimum 3 days in office

Host Broadcast Services (HBS) is looking for an organised, proactive and detail-oriented Division Assistant to join our FIFA Projects Division.

You'll be part of the team behind the broadcast coverage of some of the world's most prestigious football tournaments, supporting projects that reach audiences across the globe. Working closely with project leaders and colleagues across the business, you'll help coordinate activities, manage information and keep projects running smoothly. This is an exciting opportunity for someone who enjoys organising people and processes, building strong working relationships, and supporting the delivery of complex international projects in a fast-paced environment.

What you'll do

• Coordinate meetings, agendas, minutes, and follow-up actions
• Support project planning, reporting, and documentation
• Assist with budget tracking, purchase orders, invoices, and supplier coordination
• Maintain project schedules, presentations, and operational documentation
• Facilitate communication between internal teams and external stakeholders
• Provide administrative and operational support throughout the project lifecycle

What we're looking for

• Highly organised with excellent attention to detail
• A confident communicator who enjoys working with multiple stakeholders
• Comfortable managing large volumes of information and competing priorities
• Excellent command of written and spoken English
• Strong Excel and PowerPoint skillsAble to thrive in a dynamic, international project environment
• Professional and confident when working with senior leaders

At HBS, we thrive on delivering world-class broadcast solutions for major international events. We’re always looking for exceptional individuals who demonstrate:

Strong Communication Skills – Fluent in English, able to navigate an international environment with clarity and professionalism.

Confident & Adaptable Team Players – Thriving in fast-paced, live event settings, where collaboration is key to success.

Technical Excellence & Organisation – Structured, detail-oriented, and proficient in the tools needed to keep operations seamless.

Who is HBS?

You've probably watched a football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team. We are involved in the production of the following events: FIFA World Cup 26™, FIFA Women's World Cup 2027™, Men's Rugby World Cup 2027 Australia...

Check us out on:

www.hbs.tv and on HBS | LinkedIn