HR Division Coordinator

HBS AG; Paris; Hybride; EUR 29 000 - 38 000; Plein temps

Résumé du poste

Host Broadcast Services (HBS) is seeking an organised HR Coordinator to support the HR Division from our Boulogne-Billancourt office near Paris. This fixed-term 6-month contract involves assisting with information sharing, reporting, workforce planning tools, and key HR projects.

You will work with the HR Director and divisional coordinators to standardise processes, manage time tracking and resource planning, and ensure accuracy and compliance in divisional records.

Qualifications

• Degree in HR or related field
• Fluent English spoken and written required
• 1–2 years of HR, project coordination, business support or HR operations experience
• Experience coordinating activities across multiple stakeholders and managing competing priorities
• Strong organisational skills with the ability to track, consolidate, and communicate information accurately
• Experience with reporting tools and workforce planning systems
• Proficiency in Microsoft Office, especially Word and Excel
• Ability to manage data, reporting and coordination with high accuracy and discretion

Responsabilités

• Support the HR Director in coordinating activities and the consolidation, tracking, and sharing of information between different HR departments and stakeholders
• Work with divisional coordinators to align priorities, activities and reporting requirements
• Support and maintain HR project and resource management tools, including time tracking and resource planning tools
• Prepare, consolidate and analyse divisional HR reports, dashboards and workforce planning information
• Coordinate divisional meetings, actions and follow-up activities
• Support HR projects and initiatives, updates to internal communications platforms and other systems
• Standardise HR processes, templates, reporting methodologies and documentation across the division
• Identify opportunities to improve coordination, information flow and operational efficiency
• Maintain accurate records relating to divisional projects and workforce planning with data accuracy and compliance

Connaissances

Fluent English

HR operations

Stakeholder coordination

Organisational skills

Reporting tools

Microsoft Office

Formation

Degree in Human Resources or related field

Outils

Microsoft Word

Microsoft Excel

Description du poste

Host Broadcast Services (HBS) is a leading, independent host broadcast specialist, dedicated to helping international sports federations, organising committees, and rights holders deliver their events to a global audience. We provide world-class broadcast solutions for some of the world’s biggest sporting events, including the prestigious FIFA World Cup™, ensuring broadcasters worldwide can offer fans a unique and engaging viewing experience.

Headquartered in Zug, Switzerland, and as part of the Infront Sports & Media group, HBS offers the full spectrum of host broadcast operations and services — combining technological innovation with deep industry expertise to set the benchmark in live sports broadcasting.

Boulogne-Billancourt, Paris (France)

Fixed-Term Contract/CDD for 6 months (with possibility to extend)

About the Role

We are seeking an organised and detail-oriented HR Coordinator to work closely with the HR Director, Head of Corporate HR and wider team in supporting the day-to-day operations of the HR Division. This role will play a key part in ensuring the smooth sharing, consolidation, and tracking of information across HR departments, supporting divisional reporting, workforce planning tools, and strategic HR initiatives. The successful candidate will work closely with other divisional coordinators, contribute to process improvements, and assist with the delivery of specific HR projects while ensuring efficiency, consistency, and effective communication across the division.

Key Responsibilities

• Support the HR Director in coordinating activities and the consolidation, tracking, and sharing of information between different HR departments and stakeholders.
• Work closely with other divisional coordinators to ensure alignment of priorities, activities, and reporting requirements.
• Support and maintain HR project and resource management tools, including the time tracking and resource planning tools.
• Prepare, consolidate, and analyse divisional HR reports, dashboards, and workforce planning information.
• Coordinate divisional meetings, actions, and follow-up activities, ensuring timely communication and completion of deliverables.
• Support the management and execution of specific HR projects and initiatives, such as updates to HR information within the internal communications platform and other internal systems.
• Support the standardisation of HR processes, templates, reporting methodologies, and documentation across the division.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance coordination, information flow, and operational efficiency.
• Maintain accurate records relating to divisional projects, reporting activities, and workforce planning information, ensuring data accuracy, consistency, and compliance with internal processes

Skills & Experience

• Degree in Human Resources or a related field. Fluent English spoken and written required.
• 1-2 years of experience gained within an HR, project coordination, business support, or HR operations environment.
• Experience coordinating activities across multiple stakeholders and managing competing priorities.
• Strong organisational skills with the ability to track, consolidate, and communicate information accurately.
• Experience working with reporting tools, workforce planning systems, or project management platforms.
• Proficiency in Microsoft Office, particularly Word and Excel, with the ability to analyse and present information effectively.
• Ability to manage data, reporting, and coordination activities with a high degree of accuracy and attention to detail.
• Strong communication and interpersonal skills, with the ability to collaborate across different HR teams and business functions.
• Demonstrates a proactive and solution-oriented approach to problem-solving.
• Effectively prioritises tasks across multiple deadlines and business requirements.
• Demonstrates adaptability in a dynamic and international environment.
• Maintains confidentiality and handles sensitive information with discretion.
• Supports continuous improvement initiatives and promotes best practices across the HR Division.

HBS is committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and will provide reasonable adjustments to support candidates with disabilities or specific needs throughout the recruitment process.

We thrive on delivering world-class broadcast solutions for major international events. We’re always looking for exceptional individuals who demonstrate:

Strong Communication Skills – Fluent in English, able to navigate an international environment with clarity and professionalism.

Confident & Adaptable Team Players – Thriving in fast-paced, live event settings, where collaboration is key to success.

Technical Excellence & Organisation – Structured, detail-oriented, and proficient in the tools needed to keep operations seamless.

Who is HBS?

You’ve probably watched a football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team. We are involved in the production of the following events: FIFA World Cup 26™, FIFA Women’s World Cup 2027™, Men’s Rugby World Cup 2027 Australia.

Due to the high volume of applications, we may not be able to respond individually to every candidate, but we will do our best to get back to you regarding next steps. Thank you for your interest in joining HBS.