Division Assistant

HBS AG; Boulogne-Billancourt; On-site; EUR 32,000 - 46,000; Full time

Job summary

Host Broadcast Services (HBS) is seeking an organised Division Assistant to join the FIFA Projects Division, supporting the team behind broadcast coverage of major football tournaments. You’ll coordinate meetings, manage information, and help keep projects running smoothly in a fast-paced, international environment.

The role requires strong English, meticulous attention to detail, and excellent Excel and PowerPoint skills, with the ability to juggle priorities and work with senior leaders and

Qualifications

• Highly organised with excellent attention to detail.
• Fluent in written and spoken English.
• Strong Excel and PowerPoint skills.

Responsibilities

• Coordinate meetings, agendas, minutes, and follow‑up actions
• Support project planning, reporting, and documentation
• Assist with budget tracking, purchase orders, invoices, and supplier coordination
• Maintain project schedules, presentations, and operational documentation
• Facilitate communication between internal teams and external stakeholders
• Provide administrative and operational support throughout the project lifecycle

Skills

Organised

Attention to detail

Stakeholder management

Fluent English

Tools

Excel

PowerPoint

Job description

Host Broadcast Services (HBS) is a leading, independent host broadcast specialist, dedicated to helping international sports federations, organising committees, and rights holders deliver their events to a global audience. We provide world-class broadcast solutions for some of the world’s biggest sporting events, including the prestigious FIFA World Cup™, ensuring broadcasters worldwide can offer fans a unique and engaging viewing experience.

Headquartered in Zug, Switzerland, and as part of the Infront Sports & Media group, HBS offers the full spectrum of host broadcast operations and services — combining technological innovation with deep industry expertise to set the benchmark in live sports broadcasting.

Host Broadcast Services (HBS) is looking for an organised, proactive and detail-oriented Division Assistant to join our FIFA Projects Division.

You’ll be part of the team behind the broadcast coverage of some of the world's most prestigious football tournaments, supporting projects that reach audiences across the globe. Working closely with project leaders and colleagues across the business, you’ll help coordinate activities, manage information and keep projects running smoothly. This is an exciting opportunity for someone who enjoys organising people and processes, building strong working relationships, and supporting the delivery of complex international projects in a fast-paced environment.

What you’ll do

• Coordinate meetings, agendas, minutes, and follow‑up actions
• Support project planning, reporting, and documentation
• Assist with budget tracking, purchase orders, invoices, and supplier coordination
• Maintain project schedules, presentations, and operational documentation
• Facilitate communication between internal teams and external stakeholders
• Provide administrative and operational support throughout the project lifecycle

What we’re looking for

• Highly organised with excellent attention to detail
• A confident communicator who enjoys working with multiple stakeholders
• Comfortable managing large volumes of information and competing priorities
• Fluent in written and spoken English
• Strong Excel and PowerPoint skills
• Able to thrive in a dynamic, international project environment
• Professional and confident when working with senior leaders

HBS is committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and will provide reasonable adjustments to support candidates with disabilities or specific needs throughout the recruitment process.

We thrive on delivering world‑class broadcast solutions for major international events. We’re always looking for exceptional individuals who demonstrate:

Strong Communication Skills – Fluent in English, able to navigate an international environment with clarity and professionalism.

Confident & Adaptable Team Players – Thriving in fast-paced, live event settings, where collaboration is key to success.

Technical Excellence & Organisation – Structured, detail‑oriented, and proficient in the tools needed to keep operations seamless.

Who is HBS?

You’ve probably watched a football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team. We are involved in the production of the following events: FIFA World Cup 26™, FIFA Women’s World Cup 2027™, Men’s Rugby World Cup 2027 Australia.

Due to the high volume of applications, we may not be able to respond individually to every candidate, but we will do our best to get back to you regarding next steps. Thank you for your interest in joining HBS.