Administrative Assistant (m/f/d)

Dlubal Software GmbH; Paris; On-site; EUR 26,000 - 36,000; Full time

Benefits offered by this job

Integration program

RFEM/RSTAB training

International team

Health insurance

Mobility assistance

30 days leave

Team events

Permanent contract

Job summary

Dlubal Software in Paris is seeking an Administrative Assistant to support daily operations, manage communications, and keep teams organized. You will coordinate meetings, travel, and events, handle calls and emails, and ensure accurate filing of client and supplier documents.

You have at least two years of experience, a two-year degree in administrative management or equivalent, and proficiency with Word, Excel, and PowerPoint.

Qualifications

• Two-year degree in administrative management or equivalent.
• At least two years of experience in a similar position.
• Proficient in Word, Excel and PowerPoint.

Responsibilities

• Manage calls, emails, and administrative documents with precision and responsiveness.
• Organize meetings, travel, and company events.
• Manage client and supplier files, as well as order tracking.
• Participate in optimizing internal processes to enhance team efficiency.

Skills

Word

Excel

PowerPoint

Education

Two-year degree in administrative management or equivalent

Tools

Word

Excel

PowerPoint

Job description

At Dlubal Software, we believe that collective success is built on a solid organization and dedicated employees. Since our founding, we have been developing innovative software solutions for structural analysis, used by thousands of engineers worldwide.

Your administrative role directly contributes to maintaining the efficiency and quality that define our reputation.

Your Mission

As an Administrative Assistant, you are the pillar of our daily organization. You facilitate internal communication, support teams in their administrative tasks, and ensure the smooth coordination of operations.

Your mission: to ensure seamless and rigorous management to enable everyone to focus on what matters most — innovation and customer service.

Your advantages at Dlubal Software

Integration
& Continuing Education

• Full integration program from day one
• Ongoing training on our software (RFEM, RSTAB, etc.)
• Develop your expertise within an international team

Accompaniment
& Feedback

• Regular feedback and supportive guidance
• An experienced team at your side
• Participation in trade fairs, seminars and technical events
• Permanent contract based in Paris 19
• A friendly and collaborative working environment
• A position at the heart of a human-scale international company
• 30 days annual leave
• Company health insurance, employee benefits card, and mobility assistance
• Team events and friendly gatherings throughout the year

Profile Sought

• You hold a two-year degree in administrative management, secretarial studies, or equivalent.
• You have at least two years of experience in a similar position.
• You are proficient in office tools (Word, Excel, PowerPoint).
• You are organized, meticulous, and have a sense of service.
• You enjoy working in a team and know how to manage multiple priorities at once.

Your Contribution to Success

• Manage calls, emails, and administrative documents with precision and responsiveness.
• Organize meetings, travel, and company events.
• Manage client and supplier files, as well as order tracking.
• Participate in optimizing internal processes to enhance team efficiency.
• Your daily involvement enables Dlubal Software to operate smoothly and with excellence.

Team Insights

Meet the people who drive our success forward every day. Committed and always enjoying what they do: that's the Dlubal team.

"Being part of Dlubal’s sales team means working with people genuinely invested in your success. We collaborate, share knowledge, learn from each other, and celebrate milestones together. The support and camaraderie create an environment where growth is encouraged, and every achievement is valued."

Ansley Varela
Administration and Sales Assistant

"At Dlubal Software, I have the opportunity to explore cutting-edge technologies that are shaping the future. By developing solutions that bring artificial intelligence to life, I can see firsthand how my work impacts people's everyday lives. Constant innovation keeps me alert and energized."

Jaroslav BrožHead of Technology

“Working in Sales at Dlubal, I have learned that success depends on motivation and passion. Performance is key, and the culture of excellence constantly challenges me. Being part of a dynamic team promotes both personal and professional growth, while every challenge provides the opportunity to reach new heights together.”

"I am responsible for ensuring that every detail of our programs meets the highest quality standards. My goal is to ensure that our products not only perform at the highest level, but also truly deliver value to our customers and make their work easier. This role allows me to constantly improve and contribute to the development of our software solutions, which is very motivating for me."

"I enjoy diving into different areas of online marketing and exploring new strategies with the latest tools. Every working day is varied, creative, and exciting, especially with the support of my great colleagues who make the experience even more enjoyable."

Nicole SchrameierOnline Marketing Manager

Featured Sales Jobs

The Dlubal Community unites professionals, designers, and students in a collaborative and dynamic platform.