Senior Executive Assistant to CEO & Leadership Team

Recright; Vantaa; Hybrid; EUR 42,000 - 68,000; Full time

Job summary

Solar Foods is seeking an Executive Team Assistant to support the CEO and Leadership Team. This role focuses on structuring schedules, coordinating complex arrangements and anticipating needs with discretion.

You will manage calendars, meetings, travel and administrative tasks, ensuring efficient operations and professional coordination across the organization. On-site at the Vehkala headquarters in Vantaa, you will report to the CEO.

Qualifications

• Minimum 8 years of experience supporting senior executives or C-level leaders.
• Bachelor's degree in administration, communications, business or related field, or relevant vocational qualification.
• Strong administrative, organisational and coordination skills.
• Structured and systematic way of working; excellent planning and time management.

Responsibilities

• Manage CEO office day-to-day: calendars, meetings, communications and schedules; support leadership team planning.
• Coordinate Leadership Team meetings, prepare materials and travel arrangements; provide professional administrative support; assist in meeting agendas.
• Oversee invoice processing, expense management and approval workflows to ensure efficient operations.
• Coordinate company-wide travel: booking flights, accommodation, itineraries and transport; develop travel processes and systems.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft 365

AI productivity tools

Finnish & English

Stakeholder management

Confidentiality

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

AI productivity tools

Job description

Solar Foods is seeking an Executive Team Assistant to support the CEO and Leadership Team. This role focuses on structuring schedules, coordinating complex arrangements and anticipating needs with discretion.

You will manage calendars, meetings, travel and administrative tasks, ensuring efficient operations and professional coordination across the organization. On-site at the Vehkala headquarters in Vantaa, you will report to the CEO.