Executive Assistant to COO — Global Ops & Events

Rovio; Helsinki; On-site; EUR 52,000 - 68,000; Full time

Job summary

Rovio is seeking an experienced Team and Executive Assistant to support the COO and senior leadership. This onsite role in Keilaniemi requires coordinating calendars, travel, and communications across multiple time zones while liaising with SEGA teams and internal departments to keep workflows running smoothly.

You'll partner with the Business Support team to organize leadership events and team initiatives, ensuring confidentiality and proactive, clear communication across the organization.

Qualifications

• Proven experience supporting senior leaders as an executive assistant or in a similar admin role.
• Excellent calendar and travel coordination across time zones.
• Proactive, warm and clear communication across all levels of the organization.
• Discretion with confidential information and strong integrity.

Responsibilities

• Coordinate seamless schedules for the COO and senior leadership, protect focus time and prepare meeting materials.
• Serve as a reliable point of contact for executives and assistants across the company and SEGA teams.
• Plan end-to-end travel arrangements, including itineraries and accommodations.
• Handle incoming communications with timely follow-ups on action items.
• Organize logistics, catering, and materials for leadership gatherings and onsite events.
• Collaborate with the Business Support team to coordinate team travel, celebrations, and gifts.

Skills

Executive support

Calendar management

Travel coordination

Cross-time-zone coordination

Strong communication

Tools

Google Workspace

Microsoft Office

Job description

Rovio is seeking an experienced Team and Executive Assistant to support the COO and senior leadership. This onsite role in Keilaniemi requires coordinating calendars, travel, and communications across multiple time zones while liaising with SEGA teams and internal departments to keep workflows running smoothly.

You'll partner with the Business Support team to organize leadership events and team initiatives, ensuring confidentiality and proactive, clear communication across the organization.