Global Executive Assistant to CEO | AI Tools & Travel Expert

Yousician; Helsinki; On-site; EUR 45,000 - 65,000; Full time

Job summary

Yousician, the Helsinki office hub, is seeking an Executive Assistant to support the CEO across Helsinki, Berlin and Japan time zones. You will manage the CEO’s calendar, travel plans and meetings, ensuring confidentiality and smooth operations for the leadership team.

You will be a trusted extension of the CEO’s office, helping run the Helsinki office and admin tasks while leveraging AI tools to increase efficiency.

Qualifications

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Absolute discretion and professionalism with confidential information.
• Excellent organization, time management and attention to detail.
• Ability to stay calm, prioritise and deliver under pressure and tight timelines.
• Fluent Finnish and English, written and spoken.

Responsibilities

• Own the CEO’s calendar across Helsinki, Berlin and Japan time zones.
• Prepare agendas and materials, take minutes, and track follow-ups and action items.
• Plan and book international trips end to end, including itineraries and expenses.
• Be a professional and approachable first contact for internal and external stakeholders.
• Keep the Helsinki office running and support general admin such as invoices and onboarding logistics.
• Use AI and tools to make repetitive admin faster.

Skills

Executive support

Discretion

Organization

Tools

Google Workspace

Slack

Job description

Yousician, the Helsinki office hub, is seeking an Executive Assistant to support the CEO across Helsinki, Berlin and Japan time zones. You will manage the CEO’s calendar, travel plans and meetings, ensuring confidentiality and smooth operations for the leadership team.

You will be a trusted extension of the CEO’s office, helping run the Helsinki office and admin tasks while leveraging AI tools to increase efficiency.