Executive Team Assistant

Recright; Vantaa; Hybrid; EUR 42,000 - 68,000; Full time

Job summary

Solar Foods is seeking an Executive Team Assistant to support the CEO and Leadership Team. This role focuses on structuring schedules, coordinating complex arrangements and anticipating needs with discretion.

You will manage calendars, meetings, travel and administrative tasks, ensuring efficient operations and professional coordination across the organization. On-site at the Vehkala headquarters in Vantaa, you will report to the CEO.

Qualifications

• Minimum 8 years of experience supporting senior executives or C-level leaders.
• Bachelor's degree in administration, communications, business or related field, or relevant vocational qualification.
• Strong administrative, organisational and coordination skills.
• Structured and systematic way of working; excellent planning and time management.

Responsibilities

• Manage CEO office day-to-day: calendars, meetings, communications and schedules; support leadership team planning.
• Coordinate Leadership Team meetings, prepare materials and travel arrangements; provide professional administrative support; assist in meeting agendas.
• Oversee invoice processing, expense management and approval workflows to ensure efficient operations.
• Coordinate company-wide travel: booking flights, accommodation, itineraries and transport; develop travel processes and systems.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft 365

AI productivity tools

Finnish & English

Stakeholder management

Confidentiality

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

AI productivity tools

Job description

open until 4th Nov 2026 21:59 (GMT +00:00)

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Solar Foods is a food technology growth company and global leader in sustainable protein production, solving the global food production problem by offering a completely new alternative to existing animal and plant proteins. We produce the naturally occurring single cell protein Solein for the food industry. Solein's production is independent of land use, weather and climate conditions, which makes it one of the most sustainable proteins in the world. At Solar Foods we are not just creating the future, we are already living it.

EXECUTIVE TEAM ASSISTANT

As our Executive Team Assistant, you will become a trusted partner to our CEO and a key enabler for our Leadership Team. This is a newly created, highly visible role at the heart of Solar Foods, providing essential support to the people driving the company's growth, strategy and international expansion.

This role is ideal for someone who enjoys variety, thrives in a fast-paced environment and takes pride in creating structure, efficiency and clarity. You are equally comfortable managing day-to-day priorities, coordinating complex arrangements and anticipating needs before they arise.

Your work will be broad, varied and closely connected to Solar Foods' growth. While no two days will be exactly alike, three key themes will define your role.

1. Managing the CEO office and executive priorities

You will help ensure the smooth day-to-day operation of the CEO office by managing calendars, meetings, communications and schedules, ensuring that priorities are organized effectively and that time is used efficiently. You will help coordinate annual, monthly and weekly plans, support the preparation of key meetings and assist in maintaining focus across a wide range of responsibilities and stakeholders.

You will support our Leadership Team through meeting coordination, preparation of materials, travel arrangements and administrative support. You will help leaders stay organized and effective by ensuring practical arrangements are handled seamlessly and professionally.

This includes coordinating practical arrangements for Leadership Team, Board and Steering Committee meetings, preparing agendas and supporting materials, and acting as a secretary in meetings when needed.

You will also support invoice processing, expense management and approval workflows, helping maintain efficient and reliable administrative operations across the organization.

3. Coordinating travel management

You will be responsible for company-wide travel management, including coordinating Leadership Team travel, booking flights, accommodation and transportation, managing itineraries, and continuously developing the company’s travel processes and systems.

You will report directly to our CEO, Rami Jokela. The role is based at our headquarters in Vehkala, Vantaa, and requires working on-site at our headquarters.

You’ll succeed in this role if you bring

• At least 8 years of experience supporting senior executives or C-level leaders
• A bachelor's degree in administration, communications, business or a related field, or a relevant vocational qualification in business and administration
• Strong administrative, organisational and coordination skills
• A highly structured and systematic way of working
• Excellent planning, prioritisation and time management skills
• Outstanding communication skills in both Finnish and English
• Experience working in an international business environment
• Strong stakeholder management and collaboration capabilities
• High integrity, sound judgement and the ability to handle confidential information with discretion
• A proactive mindset and excellent problem-solving skills
• Strong ownership and accountability for your work
• Good knowledge of Microsoft 365 and modern AI-powered productivity tools
• You get energy from working in a growing, fast-paced company
• You are a team player and believe in Solar Foods' mission and values

The following will be considered an advantage:

• Experience from the food industry or other regulated industries
• Knowledge of food safety or novel food regulations
• CAP (Certified Administrative Professional) or PACE (Professional Administrative Certification of Excellence) certification

Why join Solar Foods?

At Solar Foods, you can be part of an exciting journey to revolutionise food while developing your skills and growing with the company.

What truly makes Solar Foods special is our people. You’ll work with talented, collaborative colleagues who support one another, share their expertise openly and are united by a common mission to build a more sustainable food system.

Note that since all duties at Solar Foods require precision, reliability, independent judgement, and a good ability to react, the employer has the right to require all new employees to undergo drug tests, performed by the occupational health care service provider.

Solar Foods receives funding from the European Union as part of the European Commission's Important Project of Common European Interest (IPCEI). #NextGenEU