PMO Coordinator

Academic Work Finland Oy; Uusimaa; Hybrid; EUR 42,000 - 54,000; Full time

Job summary

Academic Work Finland Oy is seeking a PMO Coordinator to support planning and coordination for two major projects from Helsinki with a strong administrative focus. You will work closely with the PMO lead and project managers to ensure smooth daily operations in a global environment.

Ideal candidates have some relevant work experience, strong MS Office skills (Excel, PowerPoint, OneNote) and advanced English, with a proactive, hands-on attitude in a fast-paced international setting.

Qualifications

• Some relevant work experience in an administrative or PMO context.
• Strong written and spoken English skills.
• Experience supporting project planning and coordination in fast-paced environments.

Responsibilities

• Maintain project documentation, templates, and reports.
• Support meeting planning, agendas, minutes, and action tracking.
• Collect and consolidate project status information.
• Support communication and coordination between project stakeholders.
• Follow up on project schedules, milestones, issues, and risks.
• Provide administrative support to Programme Leads and Project Managers.

Skills

Relevant work experience

Proactive, hands-on attitude

Advanced English proficiency

Ability to work in international, fast

Tools

MS Office

Excel

PowerPoint

OneNote

Job description

About the role

As a PMO Coordinator, you will play a vital role in supporting the project and programme teams during the crucial planning phase of two major projects. You will work closely with the PMO lead and project managers to ensure smooth daily operations and efficient administrative workflows.

You will have the opportunity to take on more responsibility as you grow, working alongside supportive professionals in a truly global environment.

Work tasks

• Maintain project documentation, templates, and reports
• Support meeting planning, agendas, minutes, and action tracking
• Collect and consolidate project status information
• Support communication and coordination between project stakeholders
• Follow up on project schedules, milestones, issues, and risks
• Provide administrative support to Programme Leads and Project Managers

We are looking for

• Some relevant work experience
• Good knowledge of MS Office, including Excel, PowerPoint, and OneNote
• Advanced proficiency in English, both written and spoken
• Proactive, hands-on attitude with a willingness to learn and take on diverse tasks
• Ability to work effectively in a fast-paced, international project environment

Other information

• Start: As soon as possible
• Employment period: Untill 31.03.2027, with the possibility to extension
• Location: Helsinki, mostly remote work possibility

Our recruitment process

This recruitment process is handled by Academic Work and it is our clients wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.

Employment relationship: Employment

Wage: Other

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät