Office Manager, Espoo

Academic Work Finland Oy; Uusimaa; On-site; EUR 32,000 - 42,000; Full time

Job summary

Academic Work Finland Oy is seeking an Office Manager to be the heartbeat of daily operations, enhancing employee experience and internal communication. You will collaborate with local leadership to ensure smooth office operations and foster a strong sense of community within the site.

This role offers the chance to drive employee engagement, support cross-functional teams, and contribute to a collaborative environment with a proactive, independent mindset and excellent English skills.

Qualifications

• Good knowledge of office administration
• Prior experience in office management or administrative roles
• Advanced organizational and multitasking skills
• Excellent communication skills
• Strong teamwork and customer service mindset
• Ability to work independently and proactively
• Excellent English skills

Responsibilities

• Manage daily office operations, including mail handling and general logistics.
• Support internal communication activities to deliver clear and consistent messaging.
• Plan and execute volunteering and employee engagement programs to strengthen culture.
• Organize on-site and off-site meetings, company events, and coordinate visits.
• Implement company branding initiatives across local site physical spaces.
• Provide administrative assistance to senior management and site leadership.

Skills

Office administration

Office management

Organizational skills

Communication skills

Teamwork

Independent work

English

Job description

About the role

As an Office Manager, you will be a key contributor to the site’s daily operations, employee experience, and internal communication. You will work closely with local leadership and cross-functional teams to ensure smooth office operations and build a strong sense of community.

You are offered
An exciting opportunity to be the heart of the office, driving employee experience and site culture, while working in a supportive and collaborative environment.

Work tasks

In this role, you will oversee day-to-day office logistics, support internal communications, and coordinate events to foster an engaging workplace culture.

• Manage daily office operations, including mail handling and general logistics.
• Support internal communication activities to deliver clear and consistent messaging.
• Plan and execute volunteering and employee engagement programs to strengthen culture.
• Organize on-site and off-site meetings, company events, and coordinate visits.
• Implement company branding initiatives across local site physical spaces.
• Provide administrative assistance to senior management and site leadership.

We are looking for

• Good knowledge of office administration
• Prior experience in office management or administrative roles
• Advanced organizational and multitasking skills
• Excellent communication skills
• Strong teamwork and customer service mindset
• Ability to work independently and proactively
• Excellent English skills

It is meritorious if you have

• Finnish language skills

To succeed in the role, your personal skills are:

• Trustful
• Social
• Orderly
• Energetic

Our recruitment process

This recruitment process is handled by Academic Work and it is our clients wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.

Employment relationship: Employment

Wage: Other

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät