Project Coordinator

ViTalent Engineering Oy; Pieksämäki; Vor Ort; EUR 32.000 - 52.000; Vollzeit

Zusammenfassung

ViTalent Engineering Oy in Pieksämäki, Finland, is seeking a Project Coordinator to support customer communication and day-to-day coordination of service and subcontracting projects. The role focuses on documenting requirements, tracking milestones, and ensuring smooth handovers between business development and delivery teams.

You will work closely with management and technical staff, maintain project records, and keep customers informed of progress.

Qualifikationen

• Experience in customer service or project support.
• Strong organisational skills and attention to detail.
• Clear communication and a customer-focused approach.
• Ability to manage multiple tasks and deadlines.
• Proficiency with office software and online tools.

Aufgaben

• Receive and document customer requirements and share with project and technical staff.
• Coordinate meetings, schedules, and follow-up with customers and partners.
• Track milestones and follow up on delays or issues.
• Maintain project documentation, notes, and delivery records.
• Support handover of information from business development to project delivery.
• Keep customers informed of progress in cooperation with the technical team.
• Follow up on inquiries and coordinate responses with colleagues.
• Assist with preparation of quotations, orders, and project documents.

Kenntnisse

English fluency

Customer focus

Organisational skills

Documentation

Independent working

Team collaboration

Chinese language

Office software

Tools

MS Office

Jobbeschreibung

About us

ViTalent Engineering Oy is a Finland-based company providing engineering and technical project services, with a focus on IT infrastructure, data centre projects, and related implementation and support services. We work with business customers and project partners to meet their technical and operational needs.

We are looking for a Project Coordinator to support customer communication and the day-to-day coordination of our service and subcontracting projects.

Your responsibilities

• Receive and document customer requirements and share them with the relevant project and technical personnel.
• Coordinate meetings, schedules, and follow-up activities with customers and project partners.
• Track agreed project milestones and outstanding tasks, and report delays or issues to the responsible person.
• Maintain project documentation, meeting notes, customer correspondence, and delivery records.
• Support the handover of customer information from business development to project delivery.
• Keep customers informed of project progress in cooperation with the technical team.
• Follow up on customer enquiries and feedback, and coordinate responses with colleagues.
• Assist with the preparation and organisation of quotations, orders, and project-related documents.

The role focuses on customer communication and project coordination. Technical decisions and approval of technical deliverables remain with the responsible technical specialists.

What we are looking for

• Experience in customer service, project support, business administration, operations, or a similar coordination role.
• Strong organisational skills and attention to detail.
• Clear communication skills and a customer-focused approach.
• Ability to manage several tasks, follow deadlines, and maintain accurate records.
• Confidence using office software and online communication tools.
• Ability to work independently and cooperate with colleagues from different professional backgrounds.
• Fluent in English, both spoken and written.
• Chinese language proficiency is a plus.
• Experience supporting technical service projects or working with international customers is an advantage.

What we offer

• A permanent, full-time position.
• A varied role combining customer communication, documentation, and project support.
• Close cooperation with management, business development staff, and technical personnel.
• An opportunity to contribute to the organisation and delivery of customer projects.

Employment details

Location: Pieksämäki, Finland Working hours: 37.5 hours per week Start date: By agreement

Employment relationship: Employment

Wage: Other

Working time: Daytime work

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät