Office Assistant

Biisoni Oy; Helsinki; On-site; EUR 33,000 - 39,000; Full time

Benefits offered by this job

Lunch and sports benefits

Dental care

Regular massage benefit

Leisure destinations in Ruka and Vieru

Annual bonus

Job summary

Indepro Oy in Ruoholahti, Helsinki, is seeking an office assistant in a permanent, full-time role. You will manage the smooth day-to-day running of the office, handle procurement, organize staff events, and coordinate bookings for leisure destinations used by staff.

The role also includes project secretary duties and updating internal communications. The position offers a salary of €3,000–€3,500 per month, with start mid-October to early November.

Qualifications

• Experience as office assistant or other administrative tasks preferred.
• Enthusiastic attitude and willingness to develop.
• Good basic IT skills with Excel familiarity.
• Finnish language required; basic English for calls and emails.

Responsibilities

• Handle daily office tasks and procurement.
• Coordinate arrangements for common areas.
• Organize staff events and bookings for leisure destinations.
• Carry out project secretary duties and prepare documents.
• Update internal communications and the intranet.
• Assist with external communications and website maintenance if interested.

Skills

Organizing

Proactive

Office administration

IT skills

Finnish language

Tools

Office programs

Excel

Teams

SharePoint

Job description

Indepro Oy is an expert company in construction, project management, and site supervision. Our operations are based on strong expertise, cooperation, and trust. We manage demanding construction projects in a customer-oriented and goal-driven manner.

We value our employees and invest in a good work community. Low staff turnover and long careers tell of a workplace where people enjoy themselves, develop, and succeed together.

Would you be our new colleague?

We are looking for an office assistant for Indepro in an independent, versatile, and responsible role. You will be responsible for the smoothness of the office's everyday life and ensure that the office's daily practices and events run smoothly. In your work, you will play a central role in creating a functional and pleasant working environment for all staff.

Your working days will consist of daily office tasks, procurement, and practical arrangements for common areas. You will be responsible for organizing staff events and coordinating bookings for leisure destinations used by staff.

In addition, the position includes project secretary duties, preparation of documents and tender materials, and updating internal communications and the intranet. Depending on your skills and interest, you will be able to participate in external communications and website maintenance.

The work is permanent and full-time, and you will be employed directly by Indepro Oy. Your workstation is located in Ruoholahti, and you will work mainly at the office. The start is in mid-October or at the latest at the beginning of November, so that the induction with the current office assistant can be carried out calmly.

We especially value a positive and easily approachable approach to work.

What we’re looking for

• Someone who enjoys organizing, likes to keep things under control and works carefully even when several things are happening at the same time.
• Proactive approach, carry out tasks to the end without compromising quality.
• Previous experience from the role of office assistant or other administrative tasks is valued, but an enthusiastic attitude and desire to develop are more important than knowing everything.
• Good basic IT skills – use Office programs, Excel, Teams and SharePoint. Basic Excel skills are sufficient, and you will be introduced to other systems.
• Working language Finnish and basic English skills for answering calls and email communication.

Contract & Hours

• Work is permanent and full-time, and you will be employed directly by Indepro Oy.
• Workstation located in Ruoholahti; mainly at the office.
• Start in mid-October or at the latest at the beginning of November.

Location

• Ruoholahti (main office).

Salary

The salary in the position is €3,000–3,500/month, and the final salary is determined according to your experience and skills.

Benefits

• Lunch and sports benefits
• Dental care
• Regular massage benefit
• Leisure destinations in Ruka and Vierumäki
• Possibility of an annual bonus

Why us?

At Indepro, you will become part of a stable expert organization where employees enjoy themselves. In this position, you will take responsibility for a versatile entity and visibly influence the everyday life of the entire work community.

At Indepro, employees are genuinely cared for. Comprehensive personnel benefits, high-quality occupational health care and versatile practices supporting well-being are available.