Executive assistant

Newil&Bau Group; Helsinki; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Stock options

Comprehensive occupational health care

Modern tools and a pleasant office

Team events

Job summary

A real estate development company based in Helsinki is seeking an Executive Assistant to support management and ensure smooth operations. This role includes managing calendars, organizing meetings, and providing HR and customer service support. The ideal candidate will have proven administrative experience, strong communication skills in Finnish and English, and exceptional organizational abilities. The position is office-based, cultivating a collaborative and ambitious team environment.

Qualifications

• Proven track record in similar roles.
• Fluent in Finnish and English.
• Strong organizational skills under pressure.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage calendars and scheduling.
• Handle correspondence and communication.
• Organize meetings and events.
• Support HR processes.
• Provide customer service and liaise with stakeholders.

Skills

Proven experience as an Executive Assistant or in a similar administrative role

Strong communication skills in Finnish

Strong communication skills in English

Exceptional organizational abilities

Prioritization and multitasking abilities

Attention to detail

Proactive attitude

Ability to handle confidential information

Comfortable with AI tools

Tools

Office software

Job description

Newil & Bau is a real estate development company founded in Helsinki in 2020, with the aim of making the world a more beautiful and sustainable place—one building at a time. We have already delivered over 1,500 beautiful homes with our long‑term capital partners and are just getting started. Our vision is to create a European real‑estate developer that redefines modern living.

Our operations are built on a scalable product concept centered around holistic and detailed design, curated personalization options, unparalleled services, and smart home features accessible via the N&B app. Each project is architecturally unique but offers a high‑quality, recognizable Newil & Bau living experience.

We are a team of 14 like‑minded individuals who complement each other, driven by ambition, speed, and a shared desire to get things done. Our backgrounds span capital investments, finance, consulting, real‑estate development, construction, marketing, sales, and coding. We are united by the ambition to build the best possible housing product and create cities that are more beautiful and livable. If you enjoy fast‑paced work, ownership, growth, and being surrounded by fun, ambitious people, you’ll thrive here.

As an Executive Assistant, you will ensure smooth operations, support management, and manage stakeholder relations. Your role will involve administrative tasks, event planning, HR support, and customer service.

Core Tasks:

• Managing calendars and scheduling
• Handling correspondence and communication
• Organizing meetings and events
• Supporting HR processes
• Providing customer service and acting as a liaison with stakeholders

What We Expect from You

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong communication skills in Finnish and English
• Exceptional organizational, prioritization, and multitasking abilities
• Attention to detail and reliability, even under pressure
• Proactive attitude and willingness to support others
• Ability to handle confidential information
• Curiosity and a desire to continuously learn and adapt in a dynamic environment
• Comfortable with AI tools

Additional Information

Salary and Benefits:

• Stock options
• Comprehensive occupational health care
• Modern tools and a pleasant office at Kasarmitori
• Team events

This role is primarily office‑based, as you are central to our culture, day‑to‑day operations, and team collaboration. The office is surrounded by a motivated, warm, and ambitious community that supports and celebrates each other’s success.

Team

You will report directly to the Finance and Business Development Director and work closely with the management team. Our team is collaborative, eager to learn, and supportive.

Recruitment process

Got interested?

If interested, please send your CV along with a brief description of your current or previous work experience. Highlight your goals, actions, and results. Submit your application with salary expectations via this link .

Recruitment ProcessWe will interview candidates as suitable applicants are identified. After the first interview, some candidates will be given a task to assess their suitability for the role.