Human Resources Assistant (Finland)

TSL GmbH; Vantaa; On-site; EUR 32,000 - 42,000; Full time

Job summary

TSL GmbH is seeking a proactive HR Assistant to support day-to-day HR operations in Finland. You will handle recruitment support, onboarding, HR documentation, payroll coordination, employee data management, and compliance activities within a confidential and service-oriented environment.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across projects, with fluency in Finnish and English.

Qualifications

• Bachelor's degree or equivalent in HR, Business Administration, or a related field.
• 1–3 years of HR administration or payroll support.
• Strong organisational and confidentiality skills.

Responsibilities

• Prepare HR documentation and maintain records.
• Coordinate onboarding and inductions.
• Support payroll coordination and data management.
• Ensure GDPR/compliance and site access processes.
• Act as a first point of contact for HR inquiries.

Skills

Organisational skills

Attention to detail

Communication

Confidentiality

Customer service

Multitasking

Education

Bachelor's degree or equivalent in HR/Business

Tools

Workday

Job description

About TSL

TSL is a leading international technical engineering and construction partner operating across the UK, Ireland, and Mainland Europe. We specialise in delivering design and build projects across the Food, Pharmaceutical, Logistics, Data Centre, and Advanced Manufacturing sectors. TSL is committed to delivering high-quality projects safely, efficiently, and sustainably while creating a positive impact for our employees, clients, and communities.

Position Summary

We are seeking a proactive, highly organised, and detail-oriented HR Assistant to support the day-to-day operations of the Human Resources function in Finland. The HR Assistant plays a key role in ensuring efficient administration of HR processes across the employee lifecycle while supporting employees, managers, project teams, and finance stakeholders.

The successful candidate will provide administrative support in recruitment, onboarding, HR documentation, payroll coordination, employee data management, benefits administration, and compliance activities. This role requires excellent organisational skills, a strong customer-service mindset, and the ability to handle confidential information with discretion.

Key Responsibilities

HR Administration

• Prepare, maintain, and manage HR documentation, including:
• Employment contracts
• Contract amendments
• Secondment agreements
• Employment certificates
• Salary adjustment letters
• Other employee-related documentation

• Maintain employee files and personnel records in compliance with applicable employment legislation and GDPR requirements.
• Ensure employee information is accurately maintained within Workday and other HR systems.
• Support HR reporting and personnel data management.
• Maintain HR trackers and other administrative records

Onboarding new employees

• Coordinate onboarding activities and ensure completion of required employment documentation.
• Coordinate new employee inductions and orientation activities.
• Support offboarding processes and ensure appropriate documentation and system updates are completed.

Employee Lifecycle Support

• Provide administrative support for employee movements, including:
• Role changes
• Transfers
• Secondments
• Salary changes
• Organisational updates

• Support the administration of employee leave, absence management, and related reporting.
• Act as a first point of contact for routine HR inquiries.

Compliance & Site Access Administration

• Support compliance processes relating to employee documentation and workforce administration.
• Assist with ID06 administration and Valtti card applications as required for project operations.

Continuous Improvement & Projects

• Participate in the development and improvement of HR processes, procedures, and systems.
• Support HR projects and change initiatives as required.
• Assist with ad hoc HR and administrative tasks to support business operations and project delivery.

Qualifications

Education

• Bachelor's degree, vocational qualification, or equivalent education in Human Resources, Business Administration, or a related field.
• Can-to attitude counts more than educational qualifications.

Experience

• 1 to 3 years of experience in HR administration, payroll support, office administration, or a similar role.

Skills & Competencies

• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• High level of integrity and confidentiality.
• Strong communication and interpersonal skills.
• Service-oriented and proactive approach to work.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills.
• Ability to work both independently and collaboratively within a team.
• Proficiency in Microsoft Office applications.

Language Requirements

• Fluent Finnish and English, both written and spoken.
• Swedish language skills are considered an advantage.