HR Assistant - 12 month Maternity Cover

UTAC group; Finland; On-site; EUR 35,000 - 50,000; Full time

Job summary

A leading international testing solutions group in Finland is seeking an HR professional for a 12-month fixed-term contract to cover maternity leave. In this role, you will act as the main contact for HR-related administration and support recruitment, onboarding, and payroll processes. Ideal candidates will have strong office administration experience, knowledge of employment laws, and fluency in English and Finnish. This role offers the opportunity to promote the company's culture and values while ensuring effective HR operations.

Qualifications

• Strong and proven office administration experience.
• Basic knowledge of employment laws and best practice in Finland.
• Some experience in recruitment / supporting recruitment activities would be beneficial.
• Fluency in English and Finnish is required.
• Excellent written and verbal communication skills.

Responsibilities

• Act as the main HR contact for colleagues in Finland.
• Support managers with recruitment and onboarding processes.
• Prepare all administrative documents related to people management.
• Promote the UTAC culture and values.
• Support payroll activity each month.

Skills

Office administration experience

Knowledge of employment laws

Experience in recruitment

Support Payroll

Fluent in English

Fluent in Finnish

Communication skills

Time management

Organization skills

Attention to detail

Job description

Company Description

UTAC is a market-leading international group in digital & sustainable mobility, customisable testing solutions, vehicle engineering, homologation, regulatory advice & expertise, certification, training, corporate events and classic & sportscars festivals.

The Group provides services and test solutions to customers in the various sectors: mobility, transport, tyre, petrochemical, agriculture and defence industries. UTAC operates test centres and laboratories in France (including the official Euro NCAP facility), the UK, USA, Finland and Morocco; it has subsidiaries in China, Japan, South Korea, Italy & Romania. UTAC employs around 1300 people across its various locations.

As a group we share a strong and clear vision to deliver safe and efficient solutions and systems to our customers. We are proud and confident in our heritage, our capabilities and our people and believe that by creating a culture where individuals feel they can make a difference and enjoy coming to work, we can deliver the best possible service to our customers.

Our core values of Expertise, Innovationand Integrityprovide a clear daily guide to how we work together safely, as one team, helping each other to succeed.

Job Description

• Act as the main HR contact for colleagues in Finland.
• Support the day-to-day operation of the business in all HR related administration.
• Support managers with recruitment – proof reading JD’s, screening applicants, scheduling interviews, administration of the recruitment system ensuring accuracy.
• Manage onboarding and offboarding processes.
• Prepare all administrative documents related to people management: contracts, amendments, leaver documents, etc
• Maintain up-to-date records for each colleague, including time/attendance reports.
• Guide our line managers to manage in the UTAC way.
• Promote the UTAC culture and values (Integrity, Expertise, and Innovation).
• Support payroll activity each month.
• Manage HR related payables in AP-system (Maestro NG)
• Manage the working time monitoring system (Deltabit)
• Provide sickness absence reports for the group on a monthly basis, plus any ad hoc requests.
• Perform other duties as assigned.
• Please note this is a 12 month fixed contract to cover a maternity leave.

Qualifications

• Strong and proven office administration experience.
• Basic knowledge of employment laws and best practice in Finland.
• Some experience in recruitment / supporting recruitment activities would be beneficial but not essential.
• Experience of supporting Payroll would be very desirable, but not essential.
• Fluency in English and Finnish is required.
• Excellent written and verbal communication skills.
• Strong time management, multi-tasking, and organization skills.
• Strong attention to detail required.
• Ability to work independently and have the initiative to ask for help when needed.