Executive Assistant

Thor Dynamics; Kirkkonummi; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Mission-driven company

Job summary

Thor Dynamics is seeking an organized Executive Assistant to support the executive leadership team in Helsinki. The role involves managing calendars, coordinating meetings, handling confidential information, and ensuring smooth daily operations.

The candidate will prepare documents and assist with board materials, while liaising with internal and external stakeholders and organizing company events. Fluency in English is required; Finnish is an advantage.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• 3+ years of experience as an Executive Assistant or similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Fluent in English; Finnish proficiency is an advantage.

Responsibilities

• Provide comprehensive administrative support to the executive leadership team.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and maintain strict confidentiality.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and coordinate company events, meetings, and conferences.
• Assist in the preparation of board materials and executive briefings.
• Monitor and manage communication channels, including emails and phone calls.
• Perform general office management tasks, including supply ordering and record keeping.

Skills

Organizational skills

Time management

Written and verbal communication

Multitasking

Discretion & confidentiality

Education

Bachelor's degree in Business Administration / Communications

Tools

Microsoft Office Suite

Job description

Job Title: Executive Assistant
Location: Helsinki, Finland

Company Overview:

Thor Dynamics is a pioneering company specializing in directed energy systems for counter-dronedefense. Our mission is to deliver affordable, scalable drone defense solutions that protect criticaltargets and infrastructure from aerial threats. With cutting-edge research and developmentfacilities in Helsinki and a global team of innovators, Thor Dynamics is at the forefront of advancedlaser technology and defense systems. For more information about Thor Dynamics, please visit www.thordynamics.com.

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support ourexecutive leadership team in Helsinki. The successful candidate will be responsible for managingschedules, coordinating meetings, handling confidential information, and ensuring the smoothoperation of daily executive functions. This role is vital in helping Thor Dynamics' leadership focuson strategic initiatives while maintaining operational efficiency.

Key Responsibilities:

• Provide comprehensive administrative support to the executive leadership team.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and maintain strict confidentiality.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and coordinate company events, meetings, and conferences.
• Assist in the preparation of board materials and executive briefings.
• Monitor and manage communication channels, including emails and phone calls.
• Perform general office management tasks, including supply ordering and record keeping.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and otherproductivity tools.
• Ability to multitask, prioritize, and work efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and attention to detail.
• Fluent in English; proficiency in Finnish is an advantage.

What We Offer:

• Opportunity to work with a dynamic and innovative team in a rapidly growing industry.
• Collaborative and supportive work environment.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Be part of a mission-driven company dedicated to enhancing global security.