Office Manager

Thor Dynamics; Kirkkonummi; On-site; EUR 42,000 - 64,000; Full time

Job summary

Thor Dynamics is seeking an organized Office Manager for our Helsinki office to ensure smooth day-to-day operations and support a productive work environment.

You will manage facilities, coordinate with vendors, organize meetings and travel, and assist with HR-related tasks while maintaining records and ensuring compliance with policies.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in office management or administrative roles, preferably in technology, defense, or high-growth industries.
• Fluent in English; proficiency in Finnish is an advantage.

Responsibilities

• Oversee daily office operations, ensuring a well-organized and efficient workspace.
• Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
• Organize meetings, events, and travel arrangements for staff and executives.
• Handle incoming correspondence, phone calls, and inquiries in a professional manner.
• Maintain accurate records, including employee files, office expenses, and vendor contracts.
• Assist with onboarding new employees and coordinating HR-related tasks.
• Ensure compliance with company policies, health and safety regulations, and local laws.
• Support financial activities, including invoice processing and expense tracking.
• Foster a positive work environment by organizing team-building activities and promoting company culture.

Skills

Organizational skills

Multitasking

Attention to detail

Microsoft Office

Education

Bachelor’s degree in Business Administration, Office Management, or related field

Tools

Office management software

Microsoft Office Suite

Job description

Job Title: Office Manager
Location: Helsinki, Finland

Company Overview:
Thor Dynamics is a pioneering company specializing in directed energy systems for counter-dronedefense. Our mission is to deliver affordable, scalable drone defense solutions that protect criticaltargets and infrastructure from aerial threats. With cutting-edge research and developmentfacilities in Helsinki and a global team of innovators, Thor Dynamics is at the forefront of advancedlaser technology and defense systems. For more information about Thor Dynamics, please visit www.thordynamics.com.

Position Overview:
We are seeking an organized and proactive Office Manager to oversee the day-to-day administrativeoperations of our Helsinki office. The successful candidate will ensure that the office runs smoothlyand efficiently while supporting the needs of our team. This role is crucial to maintaining aproductive work environment and fostering a positive company culture.

Key Responsibilities:

• Oversee daily office operations, ensuring a well-organized and efficient workspace.
• Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
• Organize meetings, events, and travel arrangements for staff and executives.
• Handle incoming correspondence, phone calls, and inquiries in a professional manner.
• Maintain accurate records, including employee files, office expenses, and vendor contracts.
• Assist with onboarding new employees and coordinating HR-related tasks.
• Ensure compliance with company policies, health and safety regulations, and local laws.
• Support financial activities, including invoice processing and expense tracking.
• Foster a positive work environment by organizing team-building activities and promotingcompany culture.
  

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related fieldpreferred.
• 3+ years of experience in office management or administrative roles, preferably intechnology, defense, or high-growth industries.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Fluent in English; proficiency in Finnish is an advantage.
  

What We Offer:

• Opportunity to work in a dynamic and innovative environment.
• Collaborative and supportive team culture.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Be part of a mission-driven company dedicated to enhancing global security.