Helsinki Office Manager - Part-Time, On-Site

Arrive; Helsinki; On-site; EUR 20,000 - 27,000; Part time

Job summary

Arrive is seeking a part-time Office Manager to ensure smooth daily operations of the Helsinki office, creating a welcoming, organized environment for around 25 employees and guests.

Reporting to the Head of Workplace & Facilities, you will coordinate facilities, vendor partners, health and safety, events, sustainability initiatives, and office policies while collaborating with local and global teams.

Qualifications

• Proven experience in workspace management, office operations or facilities.
• Strong multitasking and problem-solving abilities.
• Experience coordinating vendors and local office budgets.
• Excellent verbal and written communication in English and Finnish.
• Proficiency with Google Workspace and collaboration tools.

Responsibilities

• Oversee daily Helsinki office operations to keep a welcoming, organized environment.
• Coordinate facility management, space planning, security and maintenance; manage vendors.
• Lead local health, safety, and compliance procedures with training and drills.
• Plan and deliver local events and support global workplace initiatives.
• Drive sustainability efforts and ESG reporting at the local level.
• Maintain office policies, handbooks, intranet, expenses, and ad-hoc projects.

Skills

Workspace management

Multitasking

Vendor coordination

Budget coordination

Communication (EN/FI)

Digital proficiency

Job description

Arrive is seeking a part-time Office Manager to ensure smooth daily operations of the Helsinki office, creating a welcoming, organized environment for around 25 employees and guests.

Reporting to the Head of Workplace & Facilities, you will coordinate facilities, vendor partners, health and safety, events, sustainability initiatives, and office policies while collaborating with local and global teams.