Office Coordinator (part-time), Nordic Semiconductor Finland, Tampere

Academic Work Finland Oy; Ylöjärvi; On-site; EUR 19,000 - 25,000; Part time

Job summary

Academic Work Finland Oy is seeking a part-time Office Assistant to be the heart of our Tampere office, welcoming employees and guests, coordinating logistics and events, and keeping the workspace tidy.

The role offers a flexible 40-50% schedule (about 2 days per week) with the option to spread across the week. Fluency in English and good Finnish are required, plus experience in customer service and MS Office.

Qualifications

• Fluent English required.
• Finnish at least B-level.
• Experience in service-minded roles such as retail, hospitality, or customer service.
• Good knowledge of Microsoft Office tools.

Responsibilities

• Coordinate daily office operations.
• Organize office social events and gatherings.
• Prepare meeting rooms and ensure AV/IT readiness.
• Manage office supplies and deliveries.
• Welcome visitors and provide front-desk support.
• Liaise with facility maintenance and external vendors.

Tools

Microsoft Office

Job description

About the role

In this part-time role, you will be the heart of our Tampere office, ensuring a welcoming environment for employees and guests. Working closely with our Oulu-based support team, you will manage daily logistics, coordinate fun social events, and keep our workspace organized.

You are offered a highly flexible part-time schedule (40-50%, about 2 days a week) that can be distributed across the week to fit your lifestyle. Enjoy a respectful, stress-free work environment where work-life balance is truly prioritized.

Work tasks

• Coordinate daily office operations and maintain a welcoming, tidy environment
• Organize office social events, staff gatherings, and traditional ”fika” moments
• Prepare meeting rooms, including catering, cleanliness, and checking AV/IT equipment
• Manage office supplies, general procurement, and incoming/outgoing deliveries
• Welcome visitors and provide general front-desk support
• Act as the main point of contact for facility maintenance, cleaning, and equipment vendors

We are looking for

• A proactive, empathetic, and highly organized approach to work
• Fluent English skills and at least B-level (good) Finnish skills
• Experience in service-minded roles such as retail, hospitality, or customer service
• Good knowledge of Microsoft Office tools

It is meritorious if you have

• Basic knowledge of AI tools and Canva
• Norwegian and/or Swedish language skills

Our recruitment process

This recruitment process is handled by Academic Work and it is our clients wish that all questions regarding the position is directed to Academic Work.

Our selection process

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process. To join us in a part-time role, youll need another main activity that covers at least 50% of your time. That could be studies, another job, running your own business, parental leave, or something similar.

Employment relationship: Employment

Wage: Other

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät