Global Office Administrator (Finnish & English)

ONNEC Group; Helsinki; On-site; EUR 28,000 - 36,000; Full time

Job summary

ONNEC Group is seeking an Office Administrator to support the Finnish team with day-to-day operations, documentation, and internal processes in a fast-growing environment.

You will coordinate office activities, onboarding/offboarding, and supplier relationships while ensuring accurate records and smooth communication across the business. Fluent Finnish and English are essential, and strong organizational skills are required.

Qualifications

• Experience in an administrative, office coordination or similar support role.
• Fluent Finnish and English, both spoken and written.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.
• Proactive and solution-oriented approach.
• Ability to work independently as well as part of a team.
• Good knowledge of Microsoft Office.
• Comfortable learning and working with different systems and processes.
• Experience from an international or project-based organisation is beneficial.
• Positive attitude and willingness to support across different areas of the business.

Responsibilities

• Providing day-to-day administrative support to the Finnish team and local management.
• Supporting the smooth running of the office and coordinating general office requirements.
• Managing office supplies, equipment, deliveries and other practical arrangements.
• Supporting employee onboarding and offboarding, including coordination of equipment, access and documentation.
• Maintaining accurate administrative records, documentation and internal files.
• Supporting time reporting, expenses and other internal administrative processes.
• Coordinating meetings, travel arrangements and accommodation when required.
• Supporting local project and site teams with administrative requirements.
• Liaising with suppliers and external service providers.
• Supporting invoice, purchase order and other basic financial administration.

Skills

Fluent Finnish

Fluent English

Organisational skills

Attention to detail

Communication skills

Multitasking

Proactive problem solving

Teamwork

Independent work

Tools

Microsoft Office

Job description

ONNEC Group is seeking an Office Administrator to support the Finnish team with day-to-day operations, documentation, and internal processes in a fast-growing environment.

You will coordinate office activities, onboarding/offboarding, and supplier relationships while ensuring accurate records and smooth communication across the business. Fluent Finnish and English are essential, and strong organizational skills are required.