Finland Office Administrator & Operations Support

Onnec; Helsinki; Hybrid; EUR 26,000 - 36,000; Full time

Job summary

ONNEC Group is hiring an Office Administrator to support the Finnish team and management with day-to-day operations, documentation, and internal processes. The role requires fluency in Finnish and English, strong organisational skills, and the ability to work independently or with a team in a fast-paced environment.

This position involves coordinating meetings, onboarding, and office logistics across a growing organisation.

Qualifications

• Previous experience in an administrative, office coordination or similar support role.
• Fluent Finnish and English, both spoken and written.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.
• Proactive and solution-oriented approach.
• Ability to work independently as well as part of a team.
• Comfortable learning and working with different systems and processes.
• Experience from an international or project-based organisation is beneficial.
• Positive attitude and willingness to support across different areas of the business.

Responsibilities

• Providing day-to-day administrative support to the Finnish team and local management
• Supporting the smooth running of the office and coordinating general office requirements
• Managing office supplies, equipment, deliveries and other practical arrangements
• Supporting employee onboarding and offboarding, including coordination of equipment, access and documentation
• Maintaining accurate administrative records, documentation and internal files
• Supporting time reporting, expenses and other internal administrative processes
• Coordinating meetings, travel arrangements and accommodation when required
• Supporting local project and site teams with administrative requirements
• Liaising with suppliers and external service providers
• Supporting invoice, purchase order and other basic financial administration
• Assisting with the coordination of internal meetings, events and employee activities
• Providing general administrative support to the Finnish business as it continues to grow

Skills

Finnish language

English language

Organisational skills

Attention to detail

Communication skills

Multitasking

Independence

Teamwork

MS Office proficiency

Adaptability

Tools

Microsoft Office

Job description

ONNEC Group is hiring an Office Administrator to support the Finnish team and management with day-to-day operations, documentation, and internal processes. The role requires fluency in Finnish and English, strong organisational skills, and the ability to work independently or with a team in a fast-paced environment.

This position involves coordinating meetings, onboarding, and office logistics across a growing organisation.