Bilingual Office Administrator (Finnish/English)

Onnec; Vantaa; On-site; EUR 26,000 - 42,000; Full time

Job summary

ONNEC Finland is seeking an Office Administrator to support day-to-day operations within our growing Finnish team. The role involves handling office tasks, documentation, and internal processes to ensure smooth operations.

The ideal candidate is organized, proactive, and comfortable working across the business in a fast-paced environment, with fluent Finnish and English and strong MS Office skills.

Qualifications

• Experience in an administrative, office coordination or similar support role.
• Fluent Finnish and English, both spoken and written.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.
• Proactive and solution-oriented approach.
• Ability to work independently as well as part of a team.
• Good knowledge of Microsoft Office.
• Experience from an international or project-based organisation is beneficial.
• Positive attitude and willingness to support across different areas of the business.

Responsibilities

• Providing day-to-day administrative support to the Finnish team and local management.
• Supporting the smooth running of the office and coordinating general office requirements.
• Managing office supplies, equipment, deliveries and other practical arrangements.
• Supporting employee onboarding and offboarding, including coordination of equipment, access and documentation.
• Maintaining accurate administrative records, documentation and internal files.
• Supporting time reporting, expenses and other internal administrative processes.
• Coordinating meetings, travel arrangements and accommodation when required.
• Supporting local project and site teams with administrative requirements.
• Liaising with suppliers and external service providers.
• Supporting invoice, purchase order and other basic financial administration.
• Assisting with the coordination of internal meetings, events and employee activities.
• Providing general administrative support to the Finnish business as it continues to grow.

Skills

Administrative experience

Fluent Finnish-English

Organisational skills

Communication skills

Multitasking

Team player

Independent worker

MS Office

International experience

Proactive problem-solver

Tools

Microsoft Office

Job description

ONNEC Finland is seeking an Office Administrator to support day-to-day operations within our growing Finnish team. The role involves handling office tasks, documentation, and internal processes to ensure smooth operations.

The ideal candidate is organized, proactive, and comfortable working across the business in a fast-paced environment, with fluent Finnish and English and strong MS Office skills.