HR & Finance Administration Assistant

Andiata Oy; Helsinki; On-site; EUR 16,000 - 25,000; Part time

Job summary

Andiata Oy is a Finnish fashion house seeking a proactive HR & Finance Administration Assistant to support our Finance & Operations Manager and team across a wide range of tasks. The role is part-time, starting at 1-2 days per week, and offers a versatile work experience in Helsinki.

Location is Andiata's headquarters in Vallila, Helsinki, with responsibilities spanning finance and HR duties, including contracts, expense processing, recruitment support, and general office administration.

Qualifications

• At least one year of relevant experience in HR/financial administration tasks.
• Relevant education for the role.
• Interest in financial administration, HR processes, data, and digital tools.
• Excel skills; experience with financial administration or HR systems (e.g. Netvisor) considered an advantage.
• A proactive and systematic working style with strong problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Support Finance & Operations Manager across finance & HR tasks.
• Drafting and maintaining employment contracts; recruitment support.
• Tracking working hours, vacations, and absences.
• Handling day-to-day office administration.

Skills

Excel

Discretion

Proactive approach

HR administration

Financial administration

Data tools

Education

Relevant education

Tools

Netvisor

Job description

We are looking for a proactive
HR & Finance Administration Assistant to support our Finance &
Operations Manager and team across a wide range of tasks. The role is
part-time, starting at 1-2 days per week, and offers a versatile work
experience in a Finnish fashion house.

Responsibilities

Finance

• Expense tracking, including travel expense and reimbursement processing
• Accounts receivable and payable monitoring, as needed: invoice processing, reminders,
  and collections
• Ad hoc tasks as part of a multidisciplinary team

HR

• Drafting and maintaining employment contracts
• Recruitment support, e.g. interview scheduling and application handling
• Managing the company's occupational healthcare and insurance matters
• Tracking working hours, vacations, and absences
• Handling day-to-day office administration

What We're Looking For

• At least one year of relevant experience in HR/financial administration tasks
• Relevant education for the role
• Interest in financial administration, HR processes, data, and digital tools
• Excel skills; experience with financial administration or HR systems (e.g. Netvisor)
  considered an advantage
• A proactive and systematic working style with strong problem-solving skills
• Ability to handle confidential information with discretion

Terms of employment

• Location: Andiata's headquarters in Vallila, Helsinki
• Start date as soon as possible during fall 2026. Exact date to be agreed with the selected candidate.